Free School Year Tutoring Contract Template
School Year Tutoring Contract
I. Parties Involved
A. Names and Contact Information
The Tutor, whose name is [Your Name], possesses a Bachelor's degree in Mathematics obtained from [University Name]. Furthermore, this individual has accumulated more than five years of experience in tutoring students, specifically in the subjects of Algebra and Geometry. For any necessary communication, the tutor can be contacted at the following details: [Your Address], [Your Number], and [Your Email].
In contrast, the individual identified as the Student, whose full name is [Student's Name], is presently in their second year, typically referred to as sophomore year, at a high school institution. The Student resides at the following address: [Student's Address]. For any necessary communication, the following contact details can be utilized: the telephone number [Student's Number] and the email address [Student's Email].
II. Services Provided
A. Description of Tutoring Services
The tutoring sessions will be dedicated to enhancing the Student's comprehension and practical application of mathematical concepts, particularly within the fields of Algebra and Geometry. These sessions will be meticulously designed to cover specific areas of focus, which will include developing effective problem-solving strategies, providing comprehensive assistance with homework assignments, and offering thorough preparation for upcoming quizzes and examinations. The Tutor will take a personalized approach to instruction, crafting lessons that are specifically tailored to meet the unique learning needs and academic objectives of the Student.
By meticulously addressing each of these personalized needs and specific requirements, the Tutor is dedicated to fostering a more profound and comprehensive understanding of the subject matter. In addition to this, the Tutor is also committed to providing robust support to the Student in their quest to attain and surpass their educational goals and aspirations.
III. Schedule of Sessions
A. Days and Times of Tutoring Sessions
Tutoring sessions are organized to occur every Tuesday and Thursday throughout the entire duration of the school year. Each tutoring session is scheduled to begin promptly at four o'clock in the afternoon and will continue until five-thirty in the evening, ensuring a consistent time slot for the Student. This regular and predictable schedule has been meticulously designed to provide the Student with consistent, structured academic assistance.
The main objective of these tutoring sessions is to significantly improve the Student's understanding of a wide range of mathematical concepts. By doing so, it aims to elevate the Student's overall achievement and performance in the subject of mathematics.
IV. Location of Sessions
A. Venue for Tutoring Sessions
The vast majority of the instructional sessions are scheduled to occur at [Your Company Name], located at [Your Company Address]. Specifically, these sessions will be held within Room [000]. This particular arrangement has been meticulously chosen to offer an environment that is exceptionally conducive to focused and intensive learning. Furthermore, this setup also affords the opportunity to make use of a variety of additional educational resources, should they be required to enhance the learning experience.
Recognizing that some students may either prefer or necessitate alternative arrangements, we are also pleased to offer online tutoring sessions as an equally viable option. These remote sessions will be facilitated through the Zoom platform, with the designated Meeting ID being [Zoom ID]. This ensures that every student is provided with flexible and accessible options, thereby enhancing their overall educational experience regardless of their personal circumstances or learning preferences.
V. Fees and Payment Terms
A. Tutoring Fees
The fee for tutoring sessions is $[00] per hour, and it is required to be paid in advance, covering the entire upcoming month of sessions. The payment for each month's tutoring sessions must be received no later than the 25th day of the previous month in order to confirm and secure the student's scheduled tutoring appointments. Once the payment has been made, the fees are non-refundable.
Nevertheless, deviations from this established policy will be granted in instances where the tutor is compelled to cancel any scheduled sessions and is subsequently unable to arrange alternative dates or times for those sessions. In such circumstances, the portion of the fees that corresponds to the canceled sessions will be reimbursed to the student.
B. Payment Methods Accepted
The forms of payment that are accepted include cash, check, and bank transfer. If payments are made after the specified due date, a late fee of $[00] will be charged for every week that the balance remains unpaid.
Furthermore, the Tutor possesses the authority to temporarily suspend all ongoing tutoring sessions whenever there are any unpaid balances. This suspension will remain in effect until the student settles all outstanding payments in their entirety, which includes the payment of any late fees that may have accrued over time.
VI. Cancellation and Rescheduling Policy
A. Procedures for Cancellation
In the event that the Student finds it necessary to cancel a previously scheduled tutoring session, it is required that the Student provides a minimum notice of at least 24 hours to the Tutor. Should the Student fail to give this timely notice, they may incur a cancellation fee equal to the cost of one tutoring session.
However, there may be certain instances where exceptions to this cancellation policy can be granted, particularly in cases that are considered to be valid emergencies. These emergencies encompass a range of situations such as instances of illness or family emergencies. In order to qualify for an exception, the student will need to furnish appropriate documentation that serves as evidence to substantiate their claim for an exception.
B. Rescheduling Sessions
The Student has the option to request a rescheduling of their session, provided that they give at least 48 hours notice beforehand. This request is contingent upon the Tutor's availability. The Tutor will make every possible effort to accommodate the Student's rescheduling request so that the session can take place within the same week. This is done to maintain continuity in the Student's learning progress.
In the event that rescheduling the session within the same week proves to be unfeasible, the Tutor will collaborate closely with the Student to identify an alternative time that is mutually convenient and agreeable to both parties. The Tutor and the Student will engage in a thorough discussion to consider each other's availability and preferences, ensuring that the newly proposed time accommodates both their schedules and commitments. By working together in this manner, the Tutor and the Student aim to find a solution that upholds their commitment to the learning process while respecting each other's time constraints and obligations.
VII. Expectations and Responsibilities
A. Responsibilities of the Tutor
The Tutor hereby consents to prepare and conduct tutoring sessions that are both effective and customized to align precisely with the Student's specific learning objectives and academic requirements. The Tutor will also ensure to regularly provide feedback on the Student's progress, enabling continuous improvement and development. Furthermore, the Tutor pledges to uphold a professional attitude and respectful behavior in all interactions involving the Student and their family, maintaining a conducive and supportive learning environment.
B. Responsibilities of the Student/Parent/Guardian
It is the duty of the Student, as well as the Parent or Guardian, to make certain that the Student attends all the tutoring sessions that have been scheduled, arriving promptly and being equipped with all the necessary materials required for the session. Should there be any concerns or issues pertaining to the tutoring sessions or the academic progress of the Student, these should be communicated to the Tutor without delay to ensure timely resolution. Furthermore, the Student is anticipated to actively participate in the learning activities, diligently complete all tasks that are assigned by the Tutor, and thoughtfully implement any feedback given by the Tutor. This active engagement and responsiveness to feedback are essential for the improvement of the Student’s academic performance.
VIII. Term and Renewal
A. Duration of the Contract
This Contract shall commence on the specified date which will be herein referred to as the [Contract Start Date], marking the initiation of the terms and commitments outlined within this document. Subsequently, this agreement shall remain active and valid until the predetermined termination date, which will be hereinafter designated as the [Contract End Date]. The period encompassing the duration of this Contract extends over the entirety of the academic school year.
During the entire duration of this time frame, the Contract will unwaveringly and persistently offer reliable and uninterrupted support, which is specifically designed to promote and improve the Student's academic achievements and overall development.
B. Renewal Options
In the event that both the Tutor and the Student, or the Student's Parent or Guardian, mutually agree to extend their educational relationship, this Contract allows for the possibility of renewal for additional academic terms. To facilitate sufficient time for planning and scheduling, it is required that either party—whether it be the Tutor or the Student, or their Parent or Guardian—provides written notice of their intention either to renew or terminate the Contract.
This written notice must be submitted no fewer than thirty days before the conclusion of the current academic term.
IX. Termination Clause
A. Conditions for Termination
Either party involved in this Contract has the right to terminate the Contract, provided that they give at least a minimum of 30 days written notice to the other party. Additionally, termination of the Contract may take place immediately without the requirement for a 30-day notice if either party is found to have breached the terms outlined in this Contract, fails to fulfill their payment obligations, or engages in behavior that is considered detrimental to the overall tutoring relationship.
In addition to the previously mentioned points, the Tutor maintains the authority to terminate their services if the Student repeatedly demonstrates a lack of effort or engagement in their academic pursuits. This decision will be considered even after the Tutor has made reasonable efforts and implemented various measures aimed at supporting and facilitating the Student's academic progress. Despite these interventions, if the Student continues to show a pattern of inadequate effort or involvement, the Tutor reserves the right to discontinue their educational assistance.
X. Confidentiality
A. Confidentiality Agreement
The Tutor fully commits to upholding the highest level of confidentiality concerning all information disclosed throughout the course of the tutoring sessions. This includes, but is not limited to, the Student's progress and achievements in their academic pursuits, any and all personal details that may be shared, and any conversations or discussions that occur during these sessions. The Tutor is bound to ensure that no piece of this information will be revealed to any external parties, unless explicit and written consent is provided by the Student, Parent, or Guardian, except in situations where disclosure is mandated by legal obligations.
XI. Miscellaneous
A. Governing Law
This Contract shall be governed by, interpreted, and enforced in accordance with the laws and statutes of the State of [State]. Any and all disputes, controversies, or disagreements that may arise out of, or in relation to, this Contract, including matters concerning its existence, validity, interpretation, performance, breach, or termination, shall be subject to resolution exclusively by the courts situated in the City of [City]. This ensures that any legal proceedings, if required, are undertaken with clarity and consistency. Furthermore, both parties to this Contract hereby mutually consent to submit to the personal and subject matter jurisdiction of these courts, acknowledging and agreeing that these provisions are a fundamental aspect of the agreement.
B. Amendments to the Contract
In order to be deemed valid, any amendments or modifications to this Contract must be mutually agreed upon in writing by both parties involved. This stipulation ensures that any alterations to the terms and conditions governing the tutoring arrangement are explicitly clear, thoroughly documented, and fully comprehended by both the Tutor and the Student, or in the case of a minor, the Parent or Guardian. This process helps maintain transparency and clarity, thereby safeguarding the interests of all parties involved in the tutoring engagement.
XII. Signatures
A. Signatures
By signing below, the parties acknowledge that they have read, understood, and agreed to the terms and conditions outlined in this Contract. This Contract constitutes the entire agreement between the Tutor and the Student/Parent/Guardian regarding the tutoring services provided during the academic year.
[Your Name]
[Your Company Name]
[Date]
[Student's Name]
[Date]
