Free Gym Referral Program Procedure Template
Gym Referral Program Procedure
I. Introduction
[Your Company Name]'s referral program is designed to reward our members for recommending our services to friends and family. By participating in this program, members not only benefit from exclusive rewards but also contribute to the growth and community spirit of our gym.
II. Program Details
A. Eligibility Criteria
To participate in our referral program, members must meet the following criteria:
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Must be a current paying member of our gym.
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Must refer individuals who are not current members or have not been members.
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Referees must sign up for a membership or personal training package to qualify the referrer for rewards.
B. Benefits
Our referral program offers attractive benefits to both the referrer and the referred:
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Referrers receive incentives such as discounts on membership fees, free personal training sessions, or gym merchandise.
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Referred individuals enjoy special introductory offers, discounted membership rates, or additional perks upon joining.
C. Duration
The referral program is ongoing with no set end date. However, specific promotional offers and incentives may have limited durations, which will be communicated clearly to participants.
III. Referral Process
A. Obtain Referral Tools
Members interested in participating can obtain referral cards or unique referral links from our front desk or member services team.
B. Share Referral Information
Referrers can share referral information with friends, family, or colleagues verbally or through digital channels like social media, email, or messaging apps.
C. Provide Referral Details
When referring someone, members should ensure the referee provides their full name, contact information, and specifies the referrer to ensure proper tracking of the referral.
D. Track Referrals
Once a referral is made, our staff will track the progress of each referral, ensuring that the process is transparent and that rewards are allocated promptly upon meeting the program's criteria.
IV. Tracking Referrals
A. Methods for Tracking
We employ several methods to track referrals effectively. This includes utilizing our CRM system to record referral details provided by both referrers and referees. Additionally, we maintain manual records to ensure accuracy and reliability in tracking the progress of each referral throughout the membership sign-up process.
B. Updating Referral Statuses
Our staff is responsible for regularly updating referral statuses based on the criteria set forth in our program guidelines. This involves verifying membership activations and ensuring that all qualifying conditions for both referrers and new members are met before proceeding with reward distribution.
V. Reward Distribution
A. Criteria for Qualifying Referrals
Qualifying referrals are those where the referred individual successfully signs up for a new membership or personal training package at our gym. Referrals must be new members or those who have not been active within our facilities in the past six months to qualify for rewards.
B. Rewarding Referrers
Referrers receive rewards based on the number of successful referrals made. Rewards may include discounts on membership fees, free personal training sessions, or merchandise vouchers, which are allocated once the referral's membership status is confirmed.
C. Rewarding New Members
New members referred to our gym through the program enjoy exclusive benefits such as discounted membership rates, waived initiation fees, or additional services included in their membership package. These rewards aim to enhance their experience and incentivize continued engagement with our gym community.
D. Delivery of Rewards
Upon verification of qualifying referrals, rewards are delivered promptly to referrers and new members. Rewards are typically distributed through our front desk or member services, ensuring a seamless experience for all participants in our referral program.
VI. Program Evaluation
We will evaluate the success of our referral program based on the following metrics and target values:
|
Metric |
Target Value(s) |
|---|---|
|
Number of Referrals |
20% increase annually |
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Conversion Rate |
25% conversion from referrals to memberships |
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Member Retention Rate |
85% retention rate |
|
Customer Satisfaction |
90% positive feedback |
Program evaluations will occur quarterly, allowing us to review performance against established metrics. These evaluations will involve analyzing referral data, member feedback, and program effectiveness to identify areas for improvement and adjustment.
VII. Compliance and Legal Considerations
Ensuring compliance with relevant laws and regulations is paramount to maintaining the integrity and legality of our referral program. Our referral program complies with the following US laws and regulations:
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Federal Trade Commission (FTC) Guidelines on endorsements and testimonials.
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Privacy laws under the Health Insurance Portability and Accountability Act (HIPAA) for handling personal information.
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State-specific consumer protection laws regarding referral incentives and promotions.
By adhering to these laws and regulations, we uphold transparency, fairness, and ethical conduct in our referral program operations.
