Event Shot List

EVENT SHOT LIST

This comprehensive Event Shot List outlines the specific moments and shots our photography and videography team will capture during Sarah Johnson's birthday celebration. It guides us to ensure all special memories and details are documented beautifully.

Key Moments

Time	Description
12:00 PM	Guest arrival and initial greetings: Capture guests entering with excitement and warm welcomes
1:00 PM	Cake cutting ceremony with candles: Close-ups blowing out candles and guests cheering
2:00 PM	Group photo with all guests: Arrange for a group shot of everyone present
3:00 PM	Opening of birthday presents: Opening gifts, reactions from guests
4:00 PM	Musical entertainment and dance: Capture dancing and a lively atmosphere
5:00 PM	Farewell and thank you message: Closing remarks and group goodbyes

VIPs and Important Guests

Name	Role/Relationship
Sarah Johnson	Birthday celebrant
[Your Name]	Event organizer
Emma Davis	Key family member and supporter

Details and Decorations

Item	Location
Balloon arrangements	Entrance and main party area: Colorful balloons framing the entrance
Birthday banner	The Wall behind the cake table: Customized banner with the birthday celebrant's name.
Table centerpieces	Dining area and gift table: Elegant floral centerpieces and themed decor

Specific Shots

A. Group Photos

Birthday celebrant with family: capturing hugs and smiles

Friends and guests enjoying party games: candid laughter and interaction

Guests signing the birthday guestbook: Close-ups of messages and well-wishes

B. Candid Moments

Guests are mingling: capturing relaxed chats and joyful faces.

Close-ups of emotions and laughter during the birthday toast

C. Special Requests

Close-up of birthday cake decorations and candles.

Sarah's reaction to receiving a special gift from loved ones.

Timeline

1 Month Before

Confirm event venue and finalize booking details
Share shot preferences, style, mood boards, and inspiration with the team.
Draft the schedule and shot list with the celebrant and organizers' input.

2 Weeks Before

Send out invitations and confirm RSVPs, finalize guest list
Finalize venue decorations and layout to match the birthday theme.
Schedule final walkthrough with photo/video team.

Day of the Party

Activity
Setup and decoration of the venue: Ensure all decorations are set up as planned
Guests start arriving and mingling: Capture initial interactions and excitement
Coordinate with the emcee for cake cutting and singing.
Entertainment and group activities: Document performances and guest participation
Closing remarks and group photos before departure

This detailed Birthday Event Shot List ensures our photography and videography team captures every memorable moment and special detail of the celebration, creating lasting memories for her and all the guests.