Car Rental Decline Letter

[Date]

[Customer's Name]

[Customer's Address]

Subject: Car Rental Request Decline

Dear [Customer's Name],

Thank you for considering [Your Company Name] for your car rental needs. We appreciate your interest in our services.

After carefully reviewing your recent rental request, we regret to inform you that we are unable to approve it at this time. This decision was made based on the unavailability of the requested vehicle type during your desired rental period.

We understand that this may be disappointing news, and we apologize for any inconvenience this may cause. We would like to offer you alternative solutions to meet your needs:

Alternative Vehicle Options: We have other vehicles available that might suit your requirements. Please contact our customer service team to explore these options.
Future Availability: If your schedule is flexible, we can notify you when the vehicle type you requested becomes available.

Our goal is to provide the best possible service to our customers, and we hope to have the opportunity to assist you in the future. If you have any questions or need further assistance, please do not hesitate to reach out to us at [Your Company Email].

Thank you for understanding, and we look forward to the possibility of serving you soon.

Best regards,