Free Car Rental Availability Notice Template
Car Rental Availability Notice
Date: [Month Day, Year]
Notice Number: [000-000]
To:
[Your Client Name]
[Your Client Address]
[Your Client Email]
Dear [Your Client Name],
We are pleased to inform you that the vehicle you requested is available for rental. Below are the details of your reserved vehicle and the rental terms:
Vehicle Details
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Make and Model: |
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Year: |
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Color: |
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Mileage: |
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License Plate Number: |
Rental Period
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Start Date and Time: |
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End Date and Time: |
Rental Terms and Conditions
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Driver Requirements: The primary driver must be at least [0] years old and possess a valid driver's license.
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Insurance: [Your Company Name] provides optional insurance coverage. Please review and select your preferred coverage option at the time of pickup.
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Fuel Policy: The vehicle will be provided with a full tank of fuel and must be returned with a full tank. Failure to do so will result in a refueling charge.
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Mileage Limit: The rental includes [0] miles per day. Additional mileage will be charged at $[0] per mile.
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Payment: The rental fee is $[0], payable upon vehicle pickup. A deposit of $[0] is required and will be refunded upon return of the vehicle in good condition.
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Cancellation Policy: Cancellations must be made at least [0] hours in advance to avoid a $[0] cancellation fee.
Pickup Location
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[Your Company Name]
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[Your Company Address]
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[Pickup Location City, State, Zip Code]
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[Your Company Number]
Contact Information
If you have any questions or need further assistance, please do not hesitate to contact us at [Your Company Number] or via email at [Your Company Email].
Thank you for choosing [Your Company Name] for your car rental needs. We look forward to serving you.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
