Car Rental Availability Notice

Date: [Month Day, Year]

Notice Number: [000-000]

To:

[Your Client Name]

[Your Client Address]

[Your Client Email]

Dear [Your Client Name],

We are pleased to inform you that the vehicle you requested is available for rental. Below are the details of your reserved vehicle and the rental terms:

Vehicle Details

Make and Model:
Year:
Color:
Mileage:
License Plate Number:

Rental Period

Start Date and Time:
End Date and Time:

Rental Terms and Conditions

Driver Requirements: The primary driver must be at least [0] years old and possess a valid driver's license.
Insurance: [Your Company Name] provides optional insurance coverage. Please review and select your preferred coverage option at the time of pickup.
Fuel Policy: The vehicle will be provided with a full tank of fuel and must be returned with a full tank. Failure to do so will result in a refueling charge.
Mileage Limit: The rental includes [0] miles per day. Additional mileage will be charged at $[0] per mile.
Payment: The rental fee is $[0], payable upon vehicle pickup. A deposit of $[0] is required and will be refunded upon return of the vehicle in good condition.
Cancellation Policy: Cancellations must be made at least [0] hours in advance to avoid a $[0] cancellation fee.

Pickup Location

[Your Company Name]
[Your Company Address]
[Pickup Location City, State, Zip Code]
[Your Company Number]

Contact Information

If you have any questions or need further assistance, please do not hesitate to contact us at [Your Company Number] or via email at [Your Company Email].

Thank you for choosing [Your Company Name] for your car rental needs. We look forward to serving you.

Sincerely,

[Your Name]

[Your Title]

[Your Company Name]