Free Car Rental Appointment Letter Template
Car Rental Appointment Letter
Date: [Date]
Subject: Confirmation of Car Rental Reservation
Dear [Recipient's Name],
We are absolutely thrilled to inform you that your reservation for a car rental with [Your Company Name] has been successfully confirmed. Below, you will find a comprehensive list of the pertinent details related to your booking:
Reservation Details
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Rental Period: [Date], (10:00 AM) to [Date], (3:00 PM)
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Vehicle: [Car Brand], License Plate: [AAA000]
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Additional Equipment: GPS Navigation System
Rental Terms and Conditions
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Rental Rate: $[00] per day
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Insurance Coverage: Comprehensive coverage is included. However, it's important to note that a deductible will apply.
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Fuel Policy: The vehicle is subject to a "full-to-full" fuel policy. This means that we kindly request you to return the vehicle with a full tank of fuel in order to avoid incurring any refueling charges.
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Mileage Policy: Unlimited mileage
Pickup and Drop-off Details
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Pickup Location: [Your Company Address]
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Pickup Date and Time: [Date], at 10:00 AM
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Drop-off Location: Same as pickup
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Drop-off Date and Time: [Date], at 3:00 PM
Payment Information
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Total Rental Cost: $[000] (inclusive of all taxes and fees)
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Payment Method: Credit Card ending in [0000] (to be charged upon pickup). Please ensure the card has sufficient funds and is valid throughout the rental period.
Special Instructions
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Please bring a valid driver's license and credit card used for payment upon pickup.
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For any changes or inquiries, please contact us at [Your Company Number] or [Your Company Email].
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We recommend reviewing our terms and conditions on our website [Your Company Website] prior to your rental.
We are committed to providing you with a seamless rental experience. Please acknowledge receipt of this confirmation letter and confirm your agreement with the rental terms by replying to this email.
Warm regards,
[Your Full Name]
[Your Job Title]
