Car Rental Appointment Letter

Date: [Date]

Subject: Confirmation of Car Rental Reservation

Dear [Recipient's Name],

We are absolutely thrilled to inform you that your reservation for a car rental with [Your Company Name] has been successfully confirmed. Below, you will find a comprehensive list of the pertinent details related to your booking:

Reservation Details

Rental Period: [Date], (10:00 AM) to [Date], (3:00 PM)
Vehicle: [Car Brand], License Plate: [AAA000]
Additional Equipment: GPS Navigation System

Rental Terms and Conditions

Rental Rate: $[00] per day
Insurance Coverage: Comprehensive coverage is included. However, it's important to note that a deductible will apply.
Fuel Policy: The vehicle is subject to a "full-to-full" fuel policy. This means that we kindly request you to return the vehicle with a full tank of fuel in order to avoid incurring any refueling charges.
Mileage Policy: Unlimited mileage

Pickup and Drop-off Details

Pickup Location: [Your Company Address]
Pickup Date and Time: [Date], at 10:00 AM
Drop-off Location: Same as pickup
Drop-off Date and Time: [Date], at 3:00 PM

Payment Information

Total Rental Cost: $[000] (inclusive of all taxes and fees)
Payment Method: Credit Card ending in [0000] (to be charged upon pickup). Please ensure the card has sufficient funds and is valid throughout the rental period.

Special Instructions

Please bring a valid driver's license and credit card used for payment upon pickup.
For any changes or inquiries, please contact us at [Your Company Number] or [Your Company Email].
We recommend reviewing our terms and conditions on our website [Your Company Website] prior to your rental.

We are committed to providing you with a seamless rental experience. Please acknowledge receipt of this confirmation letter and confirm your agreement with the rental terms by replying to this email.

Warm regards,

[Your Full Name]

[Your Job Title]