Free IT Inventory List Template
IT INVENTORY LIST
Prepared by: [Your Name]
This IT Inventory List is designed to help [Your Company Name] effectively manage all IT assets, software, network components, and their maintenance history for our clients. This document ensures that all IT resources are accounted for, properly maintained, and ready for use to support seamless operations.
Asset Details
|
Asset ID |
Asset Name |
Manufacturer |
Model |
Serial Number |
Purchase Date |
|---|---|---|---|---|---|
|
001 |
Laptop |
Dell |
Latitude 5420 |
12345 |
01-01-2052 |
|
002 |
Desktop |
HP |
EliteDesk 800 |
67890 |
01-03-2052 |
|
003 |
Printer |
Brother |
HL-L2350DW |
11223 |
01-06-2052 |
|
004 |
Monitor |
Samsung |
S27H850QFI |
44556 |
01-05-2052 |
|
005 |
External Hard Drive |
Western Digital |
WDBYVG0010BBK |
77889 |
01-07-2052 |
|
006 |
Projector |
Epson |
PL 1785W |
99001 |
01-08-2052 |
Location
|
Asset ID |
Location |
Department |
Assigned To |
|---|---|---|---|
|
001 |
Main Office |
IT Department |
[Your Name] |
|
002 |
Second Floor |
Finance Department |
John Doe |
|
003 |
Main Office |
Admin Department |
Jane Smith |
|
004 |
Main Office |
HR Department |
Lisa Johnson |
|
005 |
Third Floor |
Marketing Department |
Michael Brown |
|
006 |
Conference Room |
General Use |
N/A |
Status and Condition
|
Asset ID |
Status |
Condition |
Last Updated |
|---|---|---|---|
|
001 |
In Use |
Good |
01-01-2053 |
|
002 |
In Maintenance |
Fair |
01-02-2053 |
|
003 |
In Use |
Excellent |
01-05-2053 |
|
004 |
In Use |
Good |
01-06-2053 |
|
005 |
In Use |
Good |
01-07-2053 |
|
006 |
In Use |
Excellent |
01-08-2053 |
Software Inventory
|
Software ID |
Software Name |
Version |
License Type |
|---|---|---|---|
|
S001 |
Microsoft Office |
365 |
Subscription |
|
S002 |
Adobe Photoshop |
CC 2022 |
Subscription |
|
S003 |
QuickBooks |
2022 |
Perpetual |
|
S004 |
AutoCAD |
2022 |
Subscription |
|
S005 |
Norton Antivirus |
2022 |
Subscription |
|
S006 |
Slack |
2022 |
Subscription |
Network Inventory
|
Network ID |
Device Name |
Device Type |
IP Address |
|---|---|---|---|
|
N001 |
Router |
Networking |
192.168.0.1 |
|
N002 |
Switch |
Networking |
192.168.0.2 |
|
N003 |
Access Point |
Networking |
192.168.0.3 |
|
N004 |
Firewall |
Security Device |
192.168.0.4 |
|
N005 |
NAS Device |
Storage |
192.168.0.5 |
|
N006 |
VPN Gateway |
Networking |
192.168.0.6 |
Maintenance History
A. Preventive Maintenance
|
Asset ID |
Maintenance Date |
Description |
Technician |
|---|---|---|---|
|
001 |
01-01-2053 |
Routine Check-up |
[Your Name] |
|
002 |
01-02-2053 |
Software Update |
John Doe |
|
003 |
01-05-2053 |
Hardware Cleaning |
Jane Smith |
|
004 |
01-06-2053 |
Firmware Update |
Lisa Johnson |
|
005 |
01-07-2053 |
Disk Cleanup |
Michael Brown |
|
006 |
01-08-2053 |
Lamp Replacement |
N/A |
B. Corrective Maintenance
|
Asset ID |
Maintenance Date |
Issue |
Solution |
Technician |
|---|---|---|---|---|
|
002 |
01-02-2053 |
Power Supply Issue |
Replaced Power Supply |
John Doe |
|
003 |
01-06-2053 |
Paper Jam |
Cleared Jam |
Jane Smith |
|
004 |
01-07-2053 |
Screen Flickering |
Replaced Screen |
Lisa Johnson |
|
005 |
01-08-2053 |
Disk Failure |
Replaced Disk |
Michael Brown |
C. Predictive Maintenance
|
Asset ID |
Maintenance Date |
Predictive Analysis |
Action Taken |
Technician |
|---|---|---|---|---|
|
001 |
01-01-2053 |
Battery Life Prediction |
Ordered Replacement Battery |
[Your Name] |
|
002 |
01-03-2053 |
Hard Drive Health Check |
Scheduled Replacement |
John Doe |
|
003 |
01-04-2053 |
Printer Roller Wear |
Ordered Replacement Rollers |
Jane Smith |
|
004 |
01-05-2053 |
Display Brightness Decline |
Scheduled Calibration |
Lisa Johnson |
