DAILY TO-DO LIST FOR EVENT PLANNING

Coordinate with a venue for setup requirements and schedule a walkthrough

High

July 7, 2052

Finalize catering menu and confirm dietary preferences with guests

Medium

July 8, 2052

Confirm entertainment booking and discuss playlist with DJ

High

July 10, 2052

Review and approve event decorations, ensuring they align with the theme

Medium

July 12, 2052

Prepare guest list, update RSVPs, and finalize seating arrangements

High

July 7, 2052

• Review event objectives and audience

• Confirm venue booking and logistics

• Coordinate with vendors (catering, audio/visual, decor)

• Send invitations and track RSVPs

• Prepare and distribute the event agenda

• Confirm speakers and special guests

• Order or prepare event materials and supplies

• Create event signage and promotional materials

• Set up online registration and ticketing

• Develop and test event presentations

• Schedule and conduct team meetings

• Confirm transportation and accommodation arrangements

• Assign roles and responsibilities to team members

• Manage event budget and track expenses

• Plan and rehearse event setup and breakdown

• Conduct final venue walk-through

• Ensure compliance with health and safety regulations

• Plan and implement an event marketing strategy

• Prepare contingency plans for potential issues

• Collect and manage attendee feedback and post-event analysis