Engagement Party To Do List Template
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Engagement Party To-Do List

Prepared by: [Your Name]

Date of Event: July 10, 2050

Initial Planning

Set a Date and Time

  • Date: July 10, 2050

  • Time: 6:00 PM

Create a Budget

  • Total Budget: $10,000

  • Planner: [Your Name]

Choose a Theme or Style

  • Theme: Vintage Garden Party

Venue and Vendors

Book a Venue

  • Venue: The Rose Garden

  • Cost: $3,000

  • Contact Person: John Smith

  • Deposit Paid: $1,000 (Due: March 1, 2050)

  • Balance Due: $2,000 (Due: June 30, 2050)

Hire a Caterer

  • Caterer: Gourmet Delights

  • Cost: $2,500

  • Contact Person: Anna White

  • Menu: Hors d'oeuvres, main course, dessert, and drinks

  • Deposit Paid: $500 (Due: April 1, 2050)

  • Balance Due: $2,000 (Due: July 1, 2050)

Arrange for a Photographer

  • Photographer: Memories Forever

  • Cost: $1,000

  • Contact Person: Michael Green

  • Deposit Paid: $200 (Due: May 1, 2050)

  • Balance Due: $800 (Due: July 5, 2050)

Guest List and Invitations

Compile a Guest List

  • Total Guests: 50

  • Prepared By: Emily Johnson

Send Out Invitations

  • Invitation Design: Creative Invites Co.

  • Cost: $200

  • Sent Date: May 1, 2050

  • RSVP Deadline: June 10, 2050

Track RSVPs

  • Confirmed Guests: 45

  • Updated By: Emily Johnson

Decorations and Set up

Plan Decorations

  • Decorator: Elegant Events

  • Cost: $800

  • Contact Person: Sarah Brown

  • Deposit Paid: $200 (Due: May 10, 2050)

  • Balance Due: $600 (Due: July 1, 2050)

Order Flowers

  • Florist: Blooming Bliss

  • Cost: $300

  • Contact Person: Lily Thompson

  • Deposit Paid: $100 (Due: June 1, 2050)

  • Balance Due: $200 (Due: July 5, 2050)

Arrange Seating

  • Seating Plan: Emily Johnson

  • Cost: $100

  • Materials Needed: Seating cards, table numbers

Entertainment and Activities

Book Entertainment

  • Entertainment: Live Band

  • Band Name: The Melody Makers

  • Cost: $1,200

  • Contact Person: David Black

  • Deposit Paid: $300 (Due: May 15, 2050)

  • Balance Due: $900 (Due: July 5, 2050)

Plan Games or Activities

  • Activities Coordinator: Laura Wilson

  • Cost: $100

  • Activities: Trivia, photo booth, dance-off

Food and Drinks

Plan the Menu

  • Menu Finalized By: Emily Johnson

  • Cost: Included in catering

Arrange for Drinks and Bar Service

  • Bar Service: Cheers Unlimited

  • Cost: $800

  • Contact Person: Tom Davis

  • Deposit Paid: $200 (Due: May 20, 2050)

  • Balance Due: $600 (Due: July 1, 2050)

Day-of Coordination

Confirm All Arrangements with Vendors

  • Confirmed By: Emily Johnson

  • Date of Confirmation: July 1, 2050

Set Up the Venue

  • Setup Crew: Event Pros

  • Cost: $200

  • Contact Person: Mark Lee

  • Setup Date: July 9, 2050

Welcome and Manage Guests

  • Host/Hostess: Sophia Harris

Post-Party Follow-Up

  • Send Thank-You Notes

  • Prepared By: Emily Johnson

  • Cost: $50

  • Sent Date: July 20, 2050

Return Rented Items

  • Returned By: [Your Name]

  • Return Date: July 12, 2050

Review and Settle Final Bills

  • Reviewed By: Emily Johnson

  • Date of Review: July 15, 2050

Budget Summary

  • Total Budget: $10,000

  • Expenses Incurred: $10,000

  • Remaining Budget: $0

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