Engagement Party To Do List
Engagement Party To-Do List
Prepared by: [Your Name]
Date of Event: July 10, 2050
Initial Planning
Set a Date and Time
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Date: July 10, 2050
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Time: 6:00 PM
Create a Budget
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Total Budget: $10,000
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Planner: [Your Name]
Choose a Theme or Style
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Theme: Vintage Garden Party
Venue and Vendors
Book a Venue
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Venue: The Rose Garden
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Cost: $3,000
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Contact Person: John Smith
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Deposit Paid: $1,000 (Due: March 1, 2050)
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Balance Due: $2,000 (Due: June 30, 2050)
Hire a Caterer
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Caterer: Gourmet Delights
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Cost: $2,500
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Contact Person: Anna White
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Menu: Hors d'oeuvres, main course, dessert, and drinks
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Deposit Paid: $500 (Due: April 1, 2050)
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Balance Due: $2,000 (Due: July 1, 2050)
Arrange for a Photographer
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Photographer: Memories Forever
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Cost: $1,000
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Contact Person: Michael Green
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Deposit Paid: $200 (Due: May 1, 2050)
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Balance Due: $800 (Due: July 5, 2050)
Guest List and Invitations
Compile a Guest List
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Total Guests: 50
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Prepared By: Emily Johnson
Send Out Invitations
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Invitation Design: Creative Invites Co.
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Cost: $200
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Sent Date: May 1, 2050
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RSVP Deadline: June 10, 2050
Track RSVPs
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Confirmed Guests: 45
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Updated By: Emily Johnson
Decorations and Set up
Plan Decorations
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Decorator: Elegant Events
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Cost: $800
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Contact Person: Sarah Brown
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Deposit Paid: $200 (Due: May 10, 2050)
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Balance Due: $600 (Due: July 1, 2050)
Order Flowers
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Florist: Blooming Bliss
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Cost: $300
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Contact Person: Lily Thompson
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Deposit Paid: $100 (Due: June 1, 2050)
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Balance Due: $200 (Due: July 5, 2050)
Arrange Seating
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Seating Plan: Emily Johnson
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Cost: $100
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Materials Needed: Seating cards, table numbers
Entertainment and Activities
Book Entertainment
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Entertainment: Live Band
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Band Name: The Melody Makers
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Cost: $1,200
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Contact Person: David Black
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Deposit Paid: $300 (Due: May 15, 2050)
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Balance Due: $900 (Due: July 5, 2050)
Plan Games or Activities
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Activities Coordinator: Laura Wilson
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Cost: $100
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Activities: Trivia, photo booth, dance-off
Food and Drinks
Plan the Menu
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Menu Finalized By: Emily Johnson
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Cost: Included in catering
Arrange for Drinks and Bar Service
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Bar Service: Cheers Unlimited
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Cost: $800
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Contact Person: Tom Davis
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Deposit Paid: $200 (Due: May 20, 2050)
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Balance Due: $600 (Due: July 1, 2050)
Day-of Coordination
Confirm All Arrangements with Vendors
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Confirmed By: Emily Johnson
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Date of Confirmation: July 1, 2050
Set Up the Venue
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Setup Crew: Event Pros
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Cost: $200
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Contact Person: Mark Lee
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Setup Date: July 9, 2050
Welcome and Manage Guests
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Host/Hostess: Sophia Harris
Post-Party Follow-Up
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Send Thank-You Notes
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Prepared By: Emily Johnson
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Cost: $50
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Sent Date: July 20, 2050
Return Rented Items
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Returned By: [Your Name]
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Return Date: July 12, 2050
Review and Settle Final Bills
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Reviewed By: Emily Johnson
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Date of Review: July 15, 2050
Budget Summary
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Total Budget: $10,000
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Expenses Incurred: $10,000
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Remaining Budget: $0
