Free Wedding Reception To Do List Template
Wedding Reception To Do List
Prepared by: [Your Name]
I. Before the Reception
Confirm Venue Setup: Ensure the reception venue is decorated and set up as planned.
Test Sound System: Check the audio system for speeches and music.
Place Seating Cards: Arrange seating cards and table assignments.
Set Up Guest Book: Place the guest book and pens at the entrance.
Arrange Wedding Favors: Set out wedding favors for guests to take home.
II. During the Reception
Welcome Guests: Greet guests as they arrive at the reception.
Manage Timeline: Ensure the event stays on schedule with the help of the planner.
Monitor Food and Drink: Ensure the caterer serves food and drinks as planned.
Coordinate with DJ/Band: Work with the DJ or band to keep the music flowing.
Oversee Speeches and Toasts: Ensure speakers are microphone are prepared.
III. Key Moments
Grand Entrance: Make a memorable entrance as a married couple.
First Dance: Perform your first dance together.
Parent Dances: Dance with parents or special family members.
Cake Cutting: Cut the wedding cake and share with guests.
Bouquet and Garter Toss: Participate in the traditional bouquet and garter toss.
IV. Evening Activities
Dancing: Ensure everyone is on the dance floor having fun.
Photo Opportunities: Take candid and posed photos with guests.
Monitor Guest Comfort: Ensure guests are comfortable.
Thank You Speech: Give a short speech to thank guests for attending.
Coordinate Send-Off: Plan and execute the grand exit with sparklers etc.
V. After the Reception
Collect Gifts: Gather and secure all wedding gifts.
Settle Final Payments: Pay any remaining vendor balances.
Pack Up Décor: Ensure all personal items and décor are packed up.
Transport Gifts and Belongings: Arrange transportation for gifts and belongings.
Thank Vendors: Express gratitude to all vendors and service providers.
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