Event Planning Board Meeting Minutes Template
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Event Planning Board Meeting Minutes
Date and Time: October 25, 2065, 10:00 AM - 12:00 PM
Location: Conference Room A, Main Office Building
Attendees
Name | Role |
|---|---|
Mark Thompson | Chairperson |
Emily Roberts | Secretary |
Samantha Davis | Event Coordinator |
Alexander Wilson | Marketing Manager |
Olivia Brown | Treasurer |
Purpose/Objective: The meeting was held to discuss and plan upcoming community events for the quarter.
Agenda
Review of previous minutes
Budget overview
Upcoming events
Open discussion
Next meeting
Meeting Minutes
1. Review of Previous Minutes
The minutes from the meeting held on September 15, 2065, were reviewed and approved unanimously.
2. Budget Overview
Olivia Brown presented the budget overview for the upcoming quarter:
Total budget allocated: $50,000
Spent so far: $20,000
Remaining funds: $30,000
3. Upcoming Events
Event | Date | Location | Coordinator |
|---|---|---|---|
Charity Gala | November 15, 2065 | Grand Ballroom | Samantha Davis |
Christmas Party | December 20, 2065 | Main Office | Alexander Wilson |
New Year’s Eve Celebration | December 31, 2065 | City Hall | Olivia Brown |
4. Open Discussion
The floor was opened for discussion on any additional topics:
Mark Thompson suggested exploring sponsorship opportunities for the Charity Gala.
Emily Roberts proposed the idea of organizing a volunteer recognition event.
5. Next Meeting
The next meeting is scheduled for November 10, 2065, at 10:00 AM in Conference Room A.
Action Items
Action Item | Responsible | Deadline |
|---|---|---|
Secure sponsorship for Charity Gala | Mark Thompson | October 30, 2065 |
Finalize details for Christmas Party | Alexander Wilson | November 5, 2065 |
Prepare budget report for next meeting | Olivia Brown | November 8, 2065 |
Adjournment:
The meeting was adjourned at 12:00 PM by Mark Thompson.
Prepared by: [Your Name]
Please contact [Your Name] at [Your Email] for questions and clarifications.
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