Event Planning Board Meeting Minutes

Date and Time: October 25, 2065, 10:00 AM - 12:00 PM

Location: Conference Room A, Main Office Building

Attendees

Name	Role
Mark Thompson	Chairperson
Emily Roberts	Secretary
Samantha Davis	Event Coordinator
Alexander Wilson	Marketing Manager
Olivia Brown	Treasurer

Purpose/Objective: The meeting was held to discuss and plan upcoming community events for the quarter.

Agenda

1. Review of previous minutes

2. Budget overview

3. Upcoming events

4. Open discussion

5. Next meeting

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Meeting Minutes

1. Review of Previous Minutes

The minutes from the meeting held on September 15, 2065, were reviewed and approved unanimously.

2. Budget Overview

Olivia Brown presented the budget overview for the upcoming quarter:

• Total budget allocated: $50,000

• Spent so far: $20,000

• Remaining funds: $30,000

3. Upcoming Events

Event	Date	Location	Coordinator
Charity Gala	November 15, 2065	Grand Ballroom	Samantha Davis
Christmas Party	December 20, 2065	Main Office	Alexander Wilson
New Year’s Eve Celebration	December 31, 2065	City Hall	Olivia Brown

4. Open Discussion

The floor was opened for discussion on any additional topics:

• Mark Thompson suggested exploring sponsorship opportunities for the Charity Gala.

• Emily Roberts proposed the idea of organizing a volunteer recognition event.

5. Next Meeting

The next meeting is scheduled for November 10, 2065, at 10:00 AM in Conference Room A.

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Action Items

Action Item	Responsible	Deadline
Secure sponsorship for Charity Gala	Mark Thompson	October 30, 2065
Finalize details for Christmas Party	Alexander Wilson	November 5, 2065
Prepare budget report for next meeting	Olivia Brown	November 8, 2065

Adjournment:

The meeting was adjourned at 12:00 PM by Mark Thompson.

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