Free Car Wash Fundraiser Contract Format Template
Car Wash Fundraiser Contract Format
This Car Wash Fundraiser Contract ("Contract") is entered into as of [Date], by and between [Your Company Name] ("Car Wash Company"), located at [Your Company Address], and [Organization Name] ("Organization"), located at [Organization Address].
1. Purpose
The purpose of this Contract is to establish the terms and conditions under which [Your Company Name] will provide car wash services to support a fundraising event for [Organization Name]. This event aims to raise funds for a community project.
2. Event Details
2.1 Date and Time
The car wash fundraiser will take place on [Event Date] from [Start Time] to [End Time].
2.2 Location
The event will be held at [Location Address].
2.3 Services Provided
[Your Company Name] will provide the following services:
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Exterior car wash
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Interior vacuuming
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Window cleaning
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Tire cleaning and shining
3. Responsibilities of [Your Company Name]
3.1 Personnel
[Your Company Name] will provide [Number] trained staff members to perform car wash services during the event.
3.2 Equipment and Supplies
[Your Company Name] will supply all necessary equipment and cleaning products required for the car wash services.
3.3 Setup and Cleanup
[Your Company Name] will be responsible for setting up the car wash area before the event and cleaning up afterward, ensuring the location is left in its original condition.
4. Responsibilities of [Organization Name]
4.1 Promotion and Marketing
[Organization Name] will promote the car wash fundraiser through various channels such as social media, flyers, community boards, and word of mouth.
4.2 Volunteers
[Organization Name] will provide [Number] volunteers to assist with directing traffic, handling payments, and supporting the car wash team as needed.
4.3 Permits and Approvals
[Organization Name] will be responsible for obtaining any necessary permits or approvals required to hold the event at the specified location.
5. Financial Terms
5.1 Pricing
The price for the car wash services will be set at [Price] per vehicle. Additional services, such as waxing or interior detailing, may be offered at an additional cost.
5.2 Payment Collection
[Organization Name] will be responsible for collecting payments from customers. Payments can be accepted in cash or via digital payment methods.
5.3 Revenue Distribution
Proceeds from the car wash fundraiser will be distributed as follows:
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[Percentage]% to [Organization Name]
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[Percentage]% to [Your Company Name] to cover the cost of supplies and labor
5.4 Payment to [Your Company Name]
[Organization Name] will provide a detailed accounting of all funds collected during the event and will pay [Your Company Name] its share of the proceeds within [Number] days following the event.
6. Liability and Insurance
6.1 Liability
[Your Company Name] will not be held liable for any damages to vehicles beyond the normal wear and tear associated with car washing. Customers will be informed of this limitation of liability before services are rendered.
6.2 Insurance
Both parties will maintain appropriate insurance coverage to protect against any potential liabilities that may arise during the event. [Organization Name] will provide proof of insurance upon request.
7. Indemnification
7.1 Indemnification by [Your Company Name]
[Your Company Name] agrees to indemnify and hold harmless [Organization Name], its officers, directors, employees, and volunteers from any and all claims, damages, losses, and expenses arising out of or resulting from the negligence or willful misconduct of [Your Company Name] or its employees.
7.2 Indemnification by [Organization Name]
[Organization Name] agrees to indemnify and hold harmless [Your Company Name], its officers, directors, employees, and agents from any and all claims, damages, losses, and expenses arising out of or resulting from the negligence or willful misconduct of [Organization Name], its employees, or volunteers.
8. Termination
8.1 Termination by Either Party
This Contract may be terminated by either party with written notice to the other party at least [Number] days prior to the event date.
8.2 Effect of Termination
In the event of termination, [Organization Name] agrees to reimburse [Your Company Name] for any expenses incurred up to the date of termination.
9. Force Majeure
Both parties are to be absolved of any responsibility or liability for not fulfilling their obligations as specified in this Contract, provided that such non-fulfillment arises from circumstances that are beyond their reasonable control. These circumstances may encompass but are not limited to, natural disasters (often referred to as acts of God), armed conflicts or war, civil unrest or riots, trade restrictions or embargoes, interventions or mandates from civil or military authorities, unforeseen fires, flooding, accidents, or labor strikes.
10. Governing Law
This Contract shall be governed by and construed in accordance with the laws of the state of [State], and this governance and construction shall occur without consideration or application of the state's conflict of law principles, meaning that only the substantive laws of the state of [State] shall be applied without giving any effect to any laws or legal principles that would cause the application of the law of any other jurisdiction.
11. Dispute Resolution
Any disputes arising out of or in connection with this Contract shall be resolved through good faith negotiations between the parties. If the parties are unable to resolve the dispute through negotiation, they agree to submit the dispute to mediation before pursuing any other legal remedies.
12. Entire Agreement
This Contract embodies the full and complete agreement between the parties involved. It replaces and nullifies any and all previous agreements, understandings, negotiations, and discussions that may have occurred between the parties, regardless of whether they were conducted orally or documented in writing.
13. Amendments
This Contract may be modified solely through a formal written agreement that must be duly signed by representatives of both involved parties.
14. Notices
All notices required or permitted under this Contract shall be in writing and shall be deemed given when delivered in person, sent by certified mail, or sent by recognized courier service to the addresses listed at the beginning of this Contract.
15. Signatures
IN WITNESS WHEREOF, the parties hereto have executed this Car Wash Fundraiser Contract as of the day and year first above written.
Car Wash Company
[Your Name]
[Job Title]
[Your Company Name]
[Date]
Organization
[Organization Representative Name]
[Organization Representative Title]
[Organization Name]
[Date]
