Free Weekly Event Agenda Template
Weekly Event Agenda
[YOUR COMPANY NAME]
[YOUR COMPANY ADDRESS]
[YOUR COMPANY WEBSITE]
Introduction
Welcome to the Weekly Event Agenda for [YOUR COMPANY NAME]. This agenda outlines the scheduled events and activities for the upcoming week to ensure a well-coordinated and successful event-planning process.
Please review the details below and feel free to contact [YOUR NAME] at [YOUR EMAIL] or [YOUR COMPANY NUMBER] if you have any questions or need further information.
Monday, January 3, 2050
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Event: Team Planning Meeting
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Time: 10:00 AM - 11:00 AM
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Location: Conference Room
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Attendees: Event Planning Team, [YOUR NAME]
Description:
Kick-off meeting to discuss the overall event plan for the week. The agenda includes reviewing the event objectives, assigning specific tasks to team members, setting deadlines, and discussing potential challenges.
Preparation Required:
Team members should come prepared with initial ideas and a list of tasks they are responsible for.
Tuesday, January 4, 2050
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Event: Vendor Coordination Call
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Time: 2:00 PM - 3:00 PM
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Location: Zoom
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Attendees: Vendor Representatives, Logistics Coordinator, [YOUR NAME]
Description:
Conference call to coordinate with vendors involved in the event. This includes confirming delivery schedules, discussing setup requirements, and addressing any logistical issues. Ensure all contracts are reviewed, and any special requests from vendors are noted.
Preparation Required:
Have all vendor contact information and contracts available. Prepare a list of questions or concerns to address during the call.
Wednesday, January 5, 2050
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Event: Marketing Strategy Session
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Time: 1:00 PM - 2:30 PM
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Location: Marketing Office
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Attendees: Marketing Team, Social Media Manager, [YOUR NAME]
Description:
Brainstorming session to develop and finalize the marketing plan for the event. This includes discussing social media campaigns, email marketing strategies, press releases, and other promotional activities. Allocate tasks for content creation, scheduling posts, and engaging with the audience.
Preparation Required:
Bring ideas for marketing campaigns and examples of successful past campaigns. Be ready to discuss the target audience and key messages.
Thursday, January 6, 2050
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Event: On-site Visit and Walkthrough
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Time: 10:00 AM - 12:00 PM
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Location: Event Venue
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Attendees: Event Planning Team, Venue Manager, [YOUR NAME]
Description:
A thorough walkthrough of the event venue to ensure all arrangements are in place. Check the layout, decorations, equipment setup, and safety measures. Address any last-minute changes or adjustments needed to the setup.
Preparation Required:
Have a checklist of all required setups and a floor plan of the venue. Bring any necessary tools or equipment for measurements or adjustments.
Friday, January 7, 2050
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Event: Final Preparation and Review
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Time: 9:00 AM - 11:00 AM
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Location: Main Office
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Attendees: Event Planning Team, [YOUR NAME]
Description:
Final review and preparation session before the event. Confirm that all tasks are completed, all team members are clear on their roles, and all materials are ready. Distribute the final event schedule and contact list.
Preparation Required:
Review the event plan and ensure all tasks are checked off. Prepare the final schedule and contact list for distribution.
Thank you for your participation and cooperation. Let's work together to make this event a great success!
