Conference Planning Meeting Agenda

Date: July 15, 2055
Time: 9:00 AM - 12:45 PM
Location: [YOUR COMPANY ADDRESS], Conference Room 1
Attendees: [YOUR NAME], Chief Financial Officer, Operations Manager, Program Director, Sponsorship Manager, Marketing Director

I. Welcome and Introduction

Time: 9:00 AM - 9:15 AM
Presenter: [YOUR NAME]
Objective: To welcome attendees, provide an overview of the meeting objectives, and introduce key personnel involved in the planning process.

II. Review of Conference Objectives and Goals

Time: 9:15 AM - 9:45 AM
Presenter: [YOUR NAME]
Objective: To review the primary objectives and goals of the conference, ensuring alignment with organizational vision and stakeholder expectations.

Table 1: Conference Objectives

Objective Number	Objective Description	Responsible Team	Key Performance Indicators (KPIs)	Deadline
1	Increase attendance by 20% compared to last year	Marketing Team	Number of registrations	March 2055
2	Enhance attendee engagement through interactive sessions	Program Team	Attendee feedback scores	April 2055
3	Secure 10 new sponsors for the event	Sponsorship Team	Number of sponsorships secured	May 2055

III. Budget Review and Allocation

Time: 9:45 AM - 10:15 AM
Presenter: Chief Financial Officer
Objective: To present the proposed budget for the conference, discuss the allocation of funds, and identify any potential financial challenges.

Table 2: Budget Allocation

Budget Category	Allocated Amount ($)	Responsible Department	Justification	Deadline for Use
Venue and Catering	100,000	Operations	Cost of venue rental and food services	April 2055
Marketing and Promotion	50,000	Marketing	Advertising and promotional materials	March 2055
Speaker Fees	30,000	Program	Honorariums and travel expenses for speakers	May 2055
Technology and AV	20,000	IT	Audio-visual equipment and support	June 2055

IV. Venue and Logistics Planning

Time: 10:15 AM - 10:45 AM
Presenter: Operations Manager
Objective: To discuss the logistics related to the venue, including layout, accessibility, and on-site support services.

V. Program and Content Development

Time: 10:45 AM - 11:30 AM
Presenter: Program Director
Objective: To review the proposed conference program, including keynote speakers, session topics, and schedule.

Table 3: Proposed Conference Program

Time Slot	Session Title	Speaker	Room	Session Type
9:00 AM	Opening Keynote	Dr. Rosie Harper	Main Hall	Keynote
10:00 AM	Panel Discussion: Future of Tech	Wade Becker, Kent Ross, and Della Fuller	Room A	Panel Discussion
11:00 AM	Breakout Session: AI in Healthcare	Dr. Lynda Vargas	Room B	Breakout Session
12:00 PM	Lunch Break	-	Dining Area	Break
1:00 PM	Workshop: Cybersecurity Trends	Marc Bennett	Room C	Workshop
2:00 PM	Networking Session	-	Networking Lounge	Networking

VI. Sponsorship and Exhibitor Recruitment

Time: 11:30 AM - 12:00 PM
Presenter: Sponsorship Manager
Objective: To discuss strategies for recruiting sponsors and exhibitors, including sponsorship packages and benefits.

VII. Marketing and Promotion Strategy

Time: 12:00 PM - 12:30 PM
Presenter: Marketing Director
Objective: To review the marketing and promotional plan, including advertising channels, promotional activities, and timeline.

VIII. Closing Remarks and Action Items

Time: 12:30 PM - 12:45 PM
Presenter: [YOUR NAME]
Objective: To summarize the key points discussed, outline the next steps, and assign action items to relevant team members.