Pre-Bid Conference Agenda

Prepared by: [Your Name]

I. Welcome and Introductions

• Welcome all potential bidders and stakeholders.

• Introduce key project team members and stakeholders involved in the bidding process.

II. Project Overview and Scope

• Detailed presentation of project objectives, scope, and deliverables.

• Provide background information on the project's importance and impact.

III. Question and Answer Session

• Address queries from potential bidders regarding project specifics, requirements, and timelines.

• Clarify any ambiguities in the bid documents or project scope.

IV. Site Visit (if applicable)

• Conduct a guided tour of the project site for interested bidders.

• Allow bidders to inspect the site and ask questions related to logistics or site conditions.

V. Submission Guidelines

• Explain the bid submission procedures, including deadlines, format requirements, and evaluation criteria.

• Provide information on how bids will be evaluated and the selection process.

VI. Closing Remarks

• Summarize key points discussed during the conference.

• Highlight important dates and deadlines.

• Encourage bidders to submit any additional questions or clarifications before the deadline.

• Thank participants for their attendance and interest in the project.

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