Clerk Administrative Assistant Job Description

Job Title: Clerk Administrative Assistant

Job Summary:

[Your Company Name] is seeking a highly organized and detail-oriented Clerk Administrative Assistant to join our team. This position is crucial for maintaining the smooth operation of our administrative functions and providing essential support to various departments. The ideal candidate will be responsible for a wide range of clerical tasks and will contribute to the overall efficiency of our office.

Key Responsibilities:

Perform general clerical duties including photocopying, faxing, mailing, and filing.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Answer and direct phone calls, take messages, and respond to inquiries.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies and research new deals and suppliers.
Submit and reconcile expense reports.
Provide general support to visitors.
Schedule and coordinate meetings, appointments, and travel arrangements.
Handle sensitive information in a confidential manner.

Qualifications and Skills:

High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus.
Proven experience as a Clerk Administrative Assistant or in a similar role.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Strong organizational skills with the ability to multi-task.
Excellent written and verbal communication skills.

Reporting Structure:

The Clerk Administrative Assistant will report directly to the Department Manager.

Work Environment:

This position operates in a professional office environment.
The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The job may require sitting for long periods and occasional lifting of office supplies.

Salary and Benefits:

Competitive salary based on experience.
Health, dental, and vision insurance.
Paid time off and holidays.
Retirement savings plan.
Professional development opportunities.

Company Overview:

[Your Company Name] is a leading organization in technology, committed to delivering excellence and innovation. Our mission is to [Your Company Mission], and we pride ourselves on maintaining a collaborative and inclusive work environment.

Application Instructions:

Interested candidates should submit their resume, cover letter, and any relevant certifications to [Your Company Email] by November 8, 2055. Please include "Clerk Administrative Assistant Application - John Doe" in the subject line.

For more information about our company, please visit [Your Company Website] and follow us on [Your Company Social Media].