Administrative Officer Job Description

I. Position Overview

[YOUR COMPANY NAME] is in need of a highly organized and detail-oriented Administrative Officer to support our administrative operations. The successful candidate will ensure the efficient and smooth day-to-day operation of our office, providing vital support to our staff and management.

II. Responsibilities

Manage and coordinate office activities to ensure efficient operations.
Handle correspondence, including emails, phone calls, and mail.
Maintain office supplies and equipment, ensuring they are stocked and in working order.
Prepare and manage documentation, reports, and presentations.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Plan meetings and take detailed minutes.
Handle travel arrangements and itineraries for staff.
Assist in payroll preparation and maintain employee records.
Coordinate with IT department on all office equipment.
Liaise with facility management vendors, including cleaning, catering, and security services.
Assist with special projects and events as needed.

III. Qualifications

Bachelor’s degree in Business Administration, Management, or a related field.
Proven experience as an Administrative Officer, Administrator, or similar role.
Strong knowledge of office procedures and management.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Strong organizational and planning skills.
Excellent written and verbal communication skills.

IV. Skills and Competencies

Organizational and multitasking abilities.
Strong communication and interpersonal skills.
Attention to detail and high level of accuracy.
Proficiency in Microsoft Office Suite and office management software.
Ability to work independently and as part of a team.
Problem-solving and decision-making skills.

V. Salary and Benefits

Competitive salary based on experience and qualifications.
Comprehensive benefits package including health insurance, retirement plans, and paid time off.
Opportunities for professional development and career advancement.

VI. Working Conditions

The job is a full-time position based in the main office located at [Your Company Address]. The role may occasionally require overtime or flexibility in working hours.

VII. Application Process

Interested candidates are invited to submit their resume and cover letter through the online application portal at [Your Company Website]. Applications will be reviewed on a rolling basis until the position is filled. We are an equal opportunity employer and welcome applications from all qualified candidates.

For further information, please contact the HR Department at [Your Company Number].