Staff Assistant Job Description

STAFF ASSISTANT JOB DESCRIPTION

I. Job Title

Staff Assistant

II. Job Summary

As the hiring manager, I am looking for an organized and proactive Staff Assistant to support our dynamic team. The Staff Assistant will be integral to our daily operations, handling administrative tasks, coordinating schedules, and ensuring efficient office management. This role requires a detail-oriented individual who excels in a fast-paced environment and is committed to enhancing the productivity of our office.

III. Key Responsibilities

Responsibility	Description
Schedule Management	Coordinate and manage executive calendars, schedule meetings, and organize travel arrangements.
Correspondence Handling	Handle all incoming and outgoing communications including emails, phone calls, and postal mail.
Office Organization	Maintained office inventory, organized filing systems, and ensured a clean and professional workspace.
Meeting Coordination	Prepare meeting agendas, take detailed minutes, and follow up on action items to ensure deadlines are met.
Document Preparation	Draft and edit reports, presentations, and other documents to support various departments.
Support Services	Provide administrative support for special projects and tasks, demonstrating flexibility and a problem-solving attitude.

IV. Qualifications

Education: High school diploma required; Business Administration degree preferred.

Experience: Above 2 years admin experience; corporate preferred.

Certifications: CAP preferred but not required.

V. Skills and Competencies

Skill/Competency	Description
Communication	Excellent verbal and written communication skills to interact effectively with team members and clients.
Organizational Skills	Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Proficiency with Office Software	Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
Attention to Detail	High level of accuracy and thoroughness in handling tasks and managing information.
Problem-Solving	Ability to identify issues and implement solutions efficiently, demonstrating critical thinking.

VI. Working Conditions

Work Environment: Full-time position based in a modern office setting with standard business hours from 9:00 AM to 5:00 PM. Occasional remote work may be arranged based on performance and departmental needs.

Physical Requirements: The role involves sitting for extended periods, using a computer, and occasionally lifting office supplies to 20 pounds.

VII. Reporting Structure

Reports To:	Office Manager
Supervises:	None

VIII. Salary Range and Benefits

Compensation	Details
Salary Range	$45,000 - $55,000 annually, based on experience and qualifications.
Benefits	Comprehensive benefits package including medical, dental, and vision insurance, 401(k) with company match, paid time off (PTO), and opportunities for professional development.

IX. Application Process

Step	Details
Application Submission	Submit your resume and a cover letter to [Your Company Email].
Deadline	Applications must be received by June 15, 2050.
Interview Process	Selected candidates will be contacted for a preliminary phone interview, followed by an in-person interview with the hiring team.
Contact Information	For any inquiries, please contact [Your Name] at [Your Company Email].