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As the hiring manager, I am looking for an organized and proactive Staff Assistant to support our dynamic team. The Staff Assistant will be integral to our daily operations, handling administrative tasks, coordinating schedules, and ensuring efficient office management. This role requires a detail-oriented individual who excels in a fast-paced environment and is committed to enhancing the productivity of our office.
III. Key Responsibilities
Responsibility
Description
Schedule Management
Coordinate and manage executive calendars, schedule meetings, and organize travel arrangements.
Correspondence Handling
Handle all incoming and outgoing communications including emails, phone calls, and postal mail.
Office Organization
Maintained office inventory, organized filing systems, and ensured a clean and professional workspace.
Meeting Coordination
Prepare meeting agendas, take detailed minutes, and follow up on action items to ensure deadlines are met.
Document Preparation
Draft and edit reports, presentations, and other documents to support various departments.
Support Services
Provide administrative support for special projects and tasks, demonstrating flexibility and a problem-solving attitude.
IV. Qualifications
Education: High school diploma required; Business Administration degree preferred.
Experience: Above 2 years admin experience; corporate preferred.
Certifications: CAP preferred but not required.
V. Skills and Competencies
Skill/Competency
Description
Communication
Excellent verbal and written communication skills to interact effectively with team members and clients.
Organizational Skills
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Proficiency with Office Software
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
Attention to Detail
High level of accuracy and thoroughness in handling tasks and managing information.
Problem-Solving
Ability to identify issues and implement solutions efficiently, demonstrating critical thinking.
VI. Working Conditions
Work Environment: Full-time position based in a modern office setting with standard business hours from 9:00 AM to 5:00 PM. Occasional remote work may be arranged based on performance and departmental needs.
Physical Requirements: The role involves sitting for extended periods, using a computer, and occasionally lifting office supplies to 20 pounds.
VII. Reporting Structure
Reports To:
Office Manager
Supervises:
None
VIII. Salary Range and Benefits
Compensation
Details
Salary Range
$45,000 - $55,000 annually, based on experience and qualifications.
Benefits
Comprehensive benefits package including medical, dental, and vision insurance, 401(k) with company match, paid time off (PTO), and opportunities for professional development.
IX. Application Process
Step
Details
Application Submission
Submit your resume and a cover letter to [Your Company Email].
Deadline
Applications must be received by June 15, 2050.
Interview Process
Selected candidates will be contacted for a preliminary phone interview, followed by an in-person interview with the hiring team.
Contact Information
For any inquiries, please contact [Your Name] at [Your Company Email].
