Free Part-Time Administrative Assistant Job Description Template

PART-TIME ADMINISTRATIVE ASSISTANT JOB DESCRIPTION


Job Title

Part-Time Administrative Assistant


Job Summary

We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our thriving company. The ideal candidate will provide essential support to our team, ensuring smooth daily operations while maintaining a professional and welcoming office environment. This role requires excellent communication skills, multitasking abilities, and a proactive attitude. Join us to be part of an innovative organization shaping the future.


Key Responsibilities

Responsibility

Description

Office Management

Maintain office supplies, coordinate with vendors, and ensure the office is presentable and well-organized.

Administrative Support

Perform clerical duties such as filing, copying, and scanning documents, answering phone calls, and managing correspondence.

Scheduling

Assist in scheduling meetings, coordinating appointments, and managing calendars for team members.

Communication

Handle internal and external communications, including emails, phone calls, and face-to-face interactions with clients and staff.

Data Management

Maintain and update databases, ensuring accurate data entry and record-keeping.


Required Qualifications

  • High school diploma or equivalent.

  • Proven experience as an administrative assistant or in a related role.

  • Proficiency in MS Office (MS Excel and MS Word, in particular).

  • Excellent time management skills with the ability to prioritize tasks.

  • Strong organizational skills and attention to detail.

  • Excellent verbal and written communication skills.

  • Ability to handle sensitive information with integrity and confidentiality.


Preferred Qualifications

Qualification

Description

Bachelor's Degree

Preferably in Business Administration, Communications, or a related field.

Industry Experience

Previous experience within the technology sector or a fast-paced work environment.

Advanced Software Skills

Familiarity with project management software, such as Asana or Trello.

Additional Languages

Proficiency in a second language is a plus.


Working Hours

This is a part-time position with flexible working hours, typically 20-25 hours per week. Specific schedules can be discussed during the interview process.


Compensation

Compensation

Competitive hourly rate, starting at $25 per hour, commensurate with experience and qualifications.

Benefits

Pro-rated benefits package, including paid time off and professional development opportunities.


Application Process

Application Deadline

Applications will be reviewed on a rolling basis until the position is filled.

Application Materials

Please submit a resume, cover letter, and contact information for three professional references.

Submission Method

Send your application materials to [Your Name] at [Your Email] with the subject line "Part-Time Administrative Assistant Application."

Next Steps

Selected candidates will be contacted for a virtual interview.


We look forward to reviewing your application and potentially welcoming you to our team for an exciting future ahead.


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