Administrative Support

Provide comprehensive administrative support to the finance team, including scheduling meetings, managing correspondence, and handling confidential information.

Financial Documentation

Assist in the preparation and maintenance of financial documents, such as invoices, purchase orders, expense reports, and financial statements.

Data Entry

Accurately enter and update financial data into accounting software and spreadsheets, ensuring attention to detail and data integrity.

Reporting

Prepare regular financial reports and summaries for management, highlighting key financial metrics and trends.

Record Keeping

Maintain organized and up-to-date financial records, both electronically and physically, ensuring compliance with legal and company policies.

Invoice Processing

Process incoming and outgoing invoices, including reviewing for accuracy, obtaining necessary approvals, and coordinating payments.

Expense Tracking

Monitor and track expenses, ensuring they are within budget and appropriately documented.

Education and Experience

A high school diploma or equivalent is required; an associate degree in finance, accounting, or a related field is preferred. Previous experience in a finance or administrative role is highly desirable.

Technical Skills

Proficiency in Microsoft Office Suite (especially Excel) and familiarity with accounting software (such as QuickBooks). Ability to learn new software and systems quickly.

Communication Skills

Excellent verbal and written communication skills, with the ability to convey information clearly and professionally.

Attention to Detail

Strong attention to detail and accuracy in data entry, financial reporting, and document management.

Organizational Skills

Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Confidentiality

Ability to handle sensitive financial information with a high level of discretion and confidentiality.