Free Recruiter Administrative Assistant Job Description Template
Recruiter Administrative Assistant Job Description
I. Job Summary
The Recruiter Administrative Assistant at [Your Company Name] will provide vital support to the recruitment team, ensuring seamless administrative operations and efficient communication processes.
This role is critical in assisting with candidate management, scheduling, and maintaining recruitment databases. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.
II. Key Responsibilities
|
Responsibility |
Details |
|---|---|
|
Candidate Coordination |
Manage candidate communications, including scheduling interviews and coordinating feedback with hiring managers. |
|
Database Management |
Maintain and update candidate databases and tracking systems. Ensure data accuracy and confidentiality. |
|
Administrative Support |
Provide general administrative support including filing, data entry, and handling correspondence. |
|
Document Preparation |
Manage recruitment documents like offer letters, contracts, and onboarding materials. |
|
Scheduling |
Coordinate and schedule interviews, meetings, and recruitment events. |
|
Reporting |
Generate and maintain recruitment reports, track key metrics, and assist with compliance documentation. |
|
Communication |
Serve as a point of contact for candidates and internal staff, addressing inquiries and providing information. |
|
Event Coordination |
Assist in organizing recruitment events, job fairs, and other related activities. |
III. Required Qualifications
|
Qualification |
Details |
|---|---|
|
Education |
Bachelor’s degree in Human Resources, Business Administration, or related field preferred. |
|
Experience |
Minimum of 2 years of administrative experience, preferably in a recruitment or HR setting. |
|
Skills |
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and applicant tracking systems (ATS). |
|
Communication |
Excellent verbal and written communication skills. |
|
Organizational Abilities |
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. |
|
Attention to Detail |
High level of attention to detail and accuracy in all tasks. |
IV. Preferred Qualifications
|
Qualification |
Details |
|---|---|
|
Certification |
Professional certification in HR or administrative support is a plus. |
|
Technical Skills |
Experience with recruitment software and social media platforms for candidate sourcing. |
|
Language Skills |
Proficiency in additional languages is an advantage. |
V. Working Conditions
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Location: [Your Company Address]
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Hours: Full-time; standard hours with occasional overtime.
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Remote Work: Remote work options are available.
VI. Application Process
Interested candidates should submit their resume, cover letter, and any relevant certifications to [Your Company Email]. For more information about the position, please contact [Your Email].
VII. About [Your Company Name]
[Your Company Name] is committed to fostering a diverse and inclusive workplace. We offer competitive salaries, comprehensive benefits, and opportunities for professional development. For more information about our company, visit our website at [Your Company Website] or follow us on [Your Company Social Media].
VIII. Contact Information
For further inquiries, please contact:
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Email: [Your Company Email]
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Phone: [Your Company Number]
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Address: [Your Company Address]
