Free Payroll Administrative Assistant Job Description Template
Payroll Administrative Assistant Job Description
I. Job Summary
The Payroll Administrative Assistant will play a crucial role in ensuring accurate and timely payroll processing within [Your Company Name].
This role involves managing payroll records, processing employee hours, and handling payroll-related inquiries. The ideal candidate will possess strong organizational skills, a keen eye for detail, and a comprehensive understanding of payroll regulations and procedures.
II. Responsibilities
|
Responsibility |
Details |
|---|---|
|
Payroll Processing |
Process bi-weekly/monthly payrolls accurately and timely, including salary, overtime, bonuses, and deductions. |
|
Record Keeping |
Maintain and update payroll records, including employee data, wage changes, and leave accruals. |
|
Compliance |
Ensure compliance with federal, state, and local payroll laws and regulations. |
|
Payroll Reporting |
Generate and review payroll reports, including tax reports, and resolve discrepancies. |
|
Employee Inquiries |
Address employee questions and concerns related to payroll, including discrepancies and adjustments. |
|
Data Entry |
Enter and update employee information in the payroll system, ensuring accuracy. |
|
Documentation |
Prepare and file payroll-related documentation and reports as required. |
|
System Maintenance |
Assist in the maintenance and troubleshooting of payroll software and systems. |
|
Audit Preparation |
Assist in preparation for internal and external payroll audits. |
|
Confidentiality |
Maintain confidentiality of sensitive payroll and employee information. |
III. Qualifications
|
Qualification |
Details |
|---|---|
|
Education |
High School Diploma or equivalent; Associate's degree or higher in Accounting, Finance, or related field preferred. |
|
Experience |
Minimum of 2 years experience in payroll administration or a similar role. |
|
Skills |
Strong knowledge of payroll software (e.g., ADP, Paychex), MS Excel, and other office applications. |
|
Knowledge |
Understanding of payroll regulations, tax laws, and compliance requirements. |
|
Communication |
Excellent verbal and written communication skills. |
|
Attention to Detail |
Strong analytical skills with a high level of accuracy. |
|
Organizational Skills |
Ability to manage multiple tasks and prioritize effectively. |
|
Confidentiality |
High level of integrity and discretion in handling confidential information. |
IV. Working Conditions
|
Condition |
Details |
|---|---|
|
Location |
[Your Company Name], [Your Company Address] |
|
Schedule |
Full-time, Monday through Friday, 9:00 AM - 5:00 PM. |
|
Travel |
Minimal travel required, primarily local for training and meetings. |
|
Remote Work |
Remote work options are available. |
V. Compensation
|
Compensation |
Details |
|---|---|
|
Salary |
$50,000 - $65,000 per annum, based on experience and qualifications. |
|
Benefits |
Health insurance, retirement plan, paid time off, and other benefits as outlined in the company benefits package. |
|
Bonuses |
Performance bonuses up to 10% of annual salary, based on individual and company performance. |
VI. Application Process
To apply for the Payroll Administrative Assistant position, please submit your resume and cover letter to [Your Company Email]. For more information about our company, visit [Your Company Website] or follow us on [Your Company Social Media].
VII. Contact Information
|
Contact Person |
Details |
|---|---|
|
Name |
[Your Name] |
|
|
[Your Email] |
|
Phone Number |
[Your Company Number] |
[Your Company Name] is an equal opportunity employer and is committed to creating a diverse environment. We encourage all qualified individuals to apply.
