Payroll Administrative Assistant Job Description

I. Job Summary

The Payroll Administrative Assistant will play a crucial role in ensuring accurate and timely payroll processing within [Your Company Name].

This role involves managing payroll records, processing employee hours, and handling payroll-related inquiries. The ideal candidate will possess strong organizational skills, a keen eye for detail, and a comprehensive understanding of payroll regulations and procedures.

II. Responsibilities

Responsibility	Details
Payroll Processing	Process bi-weekly/monthly payrolls accurately and timely, including salary, overtime, bonuses, and deductions.
Record Keeping	Maintain and update payroll records, including employee data, wage changes, and leave accruals.
Compliance	Ensure compliance with federal, state, and local payroll laws and regulations.
Payroll Reporting	Generate and review payroll reports, including tax reports, and resolve discrepancies.
Employee Inquiries	Address employee questions and concerns related to payroll, including discrepancies and adjustments.
Data Entry	Enter and update employee information in the payroll system, ensuring accuracy.
Documentation	Prepare and file payroll-related documentation and reports as required.
System Maintenance	Assist in the maintenance and troubleshooting of payroll software and systems.
Audit Preparation	Assist in preparation for internal and external payroll audits.
Confidentiality	Maintain confidentiality of sensitive payroll and employee information.

III. Qualifications

Qualification	Details
Education	High School Diploma or equivalent; Associate's degree or higher in Accounting, Finance, or related field preferred.
Experience	Minimum of 2 years experience in payroll administration or a similar role.
Skills	Strong knowledge of payroll software (e.g., ADP, Paychex), MS Excel, and other office applications.
Knowledge	Understanding of payroll regulations, tax laws, and compliance requirements.
Communication	Excellent verbal and written communication skills.
Attention to Detail	Strong analytical skills with a high level of accuracy.
Organizational Skills	Ability to manage multiple tasks and prioritize effectively.
Confidentiality	High level of integrity and discretion in handling confidential information.

IV. Working Conditions

Condition	Details
Location	[Your Company Name], [Your Company Address]
Schedule	Full-time, Monday through Friday, 9:00 AM - 5:00 PM.
Travel	Minimal travel required, primarily local for training and meetings.
Remote Work	Remote work options are available.

V. Compensation

Compensation	Details
Salary	$50,000 - $65,000 per annum, based on experience and qualifications.
Benefits	Health insurance, retirement plan, paid time off, and other benefits as outlined in the company benefits package.
Bonuses	Performance bonuses up to 10% of annual salary, based on individual and company performance.

VI. Application Process

To apply for the Payroll Administrative Assistant position, please submit your resume and cover letter to [Your Company Email]. For more information about our company, visit [Your Company Website] or follow us on [Your Company Social Media].

VII. Contact Information

Contact Person	Details
Name	[Your Name]
Email	[Your Email]
Phone Number	[Your Company Number]

[Your Company Name] is an equal opportunity employer and is committed to creating a diverse environment. We encourage all qualified individuals to apply.

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