Entry-Level Receptionist Job Description

I. Job Title

Entry-Level Receptionist

II. Job Summary

As an Entry-Level Receptionist at [Your Company Name], you will be the first point of contact for clients and visitors. This role requires a professional demeanor, excellent communication skills, and strong organizational abilities.

You will manage front desk operations, perform administrative tasks, and provide top-notch customer service to ensure the smooth and efficient functioning of our office.

III. Key Responsibilities

Front Desk Management: Greet and direct visitors and clients in a professional manner. Manage incoming phone calls and emails, ensuring each is handled appropriately.
Appointment Scheduling: Schedule and confirm appointments for staff members and clients. Maintain accurate and up-to-date calendar entries.
Administrative Support: Perform general clerical duties, including filing, data entry, and office supply management. Ensure that office supplies are well-stocked and organized.
Information Handling: Handle confidential information with discretion and integrity. Provide accurate and timely information to clients and visitors.
Office Coordination: Assist with organizing office events, meetings, and other tasks as needed. Support various administrative functions to ensure smooth operations.
Customer Service: Address and resolve client inquiries and complaints effectively. Strive to provide exceptional service at all times.

IV. Required Qualifications

Education: High School Diploma or equivalent is required. An Associate’s degree or relevant coursework is a plus.
Experience: Previous experience in a customer service or administrative role is preferred but not required.
Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Strong written and verbal communication skills are necessary.
Attributes: A professional appearance and demeanor. Ability to multitask and handle stressful situations with poise.

V. Working Conditions

Location: The position is based at [Your Company Address].
Hours: Full-time position, Monday to Friday, from 9:00 AM to 5:00 PM. Flexibility for occasional overtime or weekend work may be required.
Compensation: Competitive salary based on experience. Benefits include health insurance, retirement plans, and paid time off.
Physical Requirements: Ability to sit for extended periods, lift up to 25 pounds, and navigate a standard office environment.

VI. How to Apply

To apply for the Entry-Level Receptionist position at [Your Company Name], please send your resume and a cover letter to [Your Company Email]. For any questions regarding the position, please contact us at [Your Company Number].

Additional details about our company can be found on our website: [Your Company Website] and on our social media pages: [Your Company Social Media].

Application Deadline: June 30, 2050

VII. Equal Opportunity Employer Statement

[Your Company Name] is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. We encourage individuals from all backgrounds to apply.