Payroll Accountant Job Description

I. Job Summary

As a Payroll Accountant at [Your Company Name], you will play a critical role in managing and overseeing payroll functions, ensuring accurate and timely payment to employees while adhering to federal, state, and local regulations.

You will be responsible for maintaining payroll records, preparing reports, and coordinating with HR and finance departments to support overall organizational goals. This role demands a high degree of accuracy, attention to detail, and confidentiality.

II. Key Responsibilities

1. Payroll Processing

   • Process bi-weekly/monthly payroll for [Your Company Name] employees.

   • Ensure accurate calculation of wages, overtime, bonuses, and deductions.

   • Handle payroll adjustments for garnishments, benefits, and tax withholdings.

2. Compliance and Reporting

   • Adhere to federal, state, and local payroll regulations and tax laws.

   • Prepare and file payroll reports and tax forms.

   • Ensure compliance with labor laws and company policies.

3. Record Keeping and Documentation

   • Maintain updated payroll records, including employee info and wage rates.

   • Manage and archive payroll documents securely.

   • Conduct regular audits to ensure data accuracy and integrity.

4. Employee Relations and Support

   • Handle employee payroll questions.

   • Provide support for employee timekeeping and attendance systems.

   • Coordinate with HR to ensure smooth onboarding and offboarding processes.

5. System Management and Improvement

   • Utilize payroll software and systems for processing and reporting.

   • Identify and implement improvements to payroll processes and systems.

   • Stay current with advancements in payroll technology and best practices.

6. Collaboration and Communication

   • Coordinate with HR and finance to reconcile payroll and financial records.

   • Collaborate with external auditors and tax advisors as needed.

   • Effectively communicate payroll matters to all stakeholders.

III. Qualifications and Skills

1. Education

   • Bachelor's in Accounting, Finance, Business Admin, or related field.

   • Certification in Payroll (e.g., Certified Payroll Professional) preferred.

2. Experience

   • Minimum of 5 years of experience in payroll accounting or a related field.

   • Experience with payroll software and systems (e.g., ADP, Paychex, QuickBooks).

3. Skills

   • Strong understanding of payroll laws and regulations.

   • Excellent mathematical and analytical skills.

   • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and payroll software.

   • Strong organizational skills with attention to detail.

   • Effective communication and problem-solving abilities.

   • Ability to handle sensitive information with confidentiality.

IV. Working Conditions

1. Location

   • Based at [Your Company Address].

   • Remote work options may be available based on company policy.

2. Hours

   • Full-time position.

   • Typical hours are Monday through Friday, 9AM to 5PM.

   • Occasional overtime may be required during peak payroll periods.

3. Physical Requirements

   • Ability to sit for extended periods.

   • Use of standard office equipment.

V. Compensation and Benefits

1. Salary

   • Competitive salary commensurate with experience.

2. Benefits

   • Health, dental, and vision insurance.

   • Retirement plan with company match.

   • Paid time off (PTO) and holidays.

   • Professional development opportunities.

3. Additional Perks

   • Employee wellness programs.

   • Flexible working hours.

   • Company-sponsored social events.

VI. Application Process

1. How to Apply

   • Submit your resume and cover letter to [Your Company Email].

   • Include “Payroll Accountant Application” in the subject line.

2. Application Deadline

   • Applications will be reviewed on a rolling basis until the position is filled.

3. Contact Information

   • [Your Company Name]

   • [Your Company Address]

   • [Your Company Number]

   • [Your Company Website]

   • [Your Company Social Media]

For inquiries, please contact [Your Email].

VII. Equal Opportunity Employment

[Your Company Name] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

VIII. Disclaimer

This job description is intended to convey information essential to understanding the scope of the Payroll Accountant position and is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the role.

Duties and responsibilities may be subject to change at the discretion of [Your Company Name].

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