Executive Receptionist Job Description

EXECUTIVE RECEPTIONIST JOB DESCRIPTION

I. Job Summary

As the HR department of [Your Company Name], we are seeking a highly skilled and professional Executive Receptionist to join our team. This role is vital for ensuring smooth front desk operations and providing exceptional service to our clients and executive team. The ideal candidate will possess excellent organizational skills, a polished demeanor, and the ability to handle a variety of administrative tasks efficiently.

II. Key Responsibilities

Responsibility	Description
Greeting Visitors	Warmly welcome visitors and direct them to appropriate staff or meetings. Ensure a positive and professional first impression.
Managing Phone Calls	Answer incoming calls promptly and direct them to the appropriate departments or individuals. Handle inquiries with professionalism and efficiency.
Scheduling Appointments	Coordinate and schedule meetings, conference calls, and appointments for executives. Maintain the executive calendar and ensure no conflicts.
Handling Correspondence	Manage and distribute incoming and outgoing mail and emails. Prepare and send internal and external communications as required.
Maintaining Office Supplies	Monitor inventory levels of office supplies and place orders as necessary. Ensure the office environment is stocked and organized.
Supporting Executive Staff	Provide administrative support to executives including preparing reports, arranging travel, and handling confidential documents.
Maintaining Confidentiality	Protect sensitive information and ensure confidentiality is maintained at all times. Handle personal and business information with discretion.

III. Required Qualifications

Qualification	Details
Education	High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
Experience	Minimum of 2 years experience in a receptionist or administrative role, preferably in a corporate setting.
Skills	Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills.
Personal Attributes	Professional appearance and demeanor; strong organizational skills; ability to multitask and prioritize effectively.

IV. Preferred Qualifications

Bachelor’s degree in Business Administration, Management, or a related field.
Experience supporting C-level executives or working in a high-profile corporate environment.
Familiarity with office management software and tools (e.g., CRM systems, scheduling software).

V. Working Conditions

Work Environment: Professional office setting located in the heart of downtown, equipped with modern facilities and amenities.
Hours: Full-time position, 40 hours per week, Monday through Friday, 9:00 AM to 5:00 PM.
Physical Requirements: Ability to sit for extended periods; occasional lifting of office supplies up to 20 lbs.

VI. Compensation and Benefits

Compensation	Details
Salary Range	$48,000 - $58,000 per year based on experience and qualifications.
Health Insurance	Comprehensive health, dental, and vision insurance plans with low premiums.
Retirement Plan	401(k) plan with company matches up to 5% of salary.
Paid Time Off	15 days of paid annual leave plus 10 public holidays. Additional leave for long-term service.
Additional Benefits	Employee wellness program, professional development opportunities, and annual performance bonuses.

VII. Application Instructions

Instruction	Details
How to Apply	Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to [Your Company Email].
Application Deadline	September 15, 2050
Contact Information	For any questions regarding the position, please contact [Your Name], HR Manager, at [Your Email] or call [Your Company Number].