Secretary Receptionist Job Description
SECRETARY RECEPTIONIST JOB DESCRIPTION
I. Job Summary
As an HR Manager, I am excited to announce the opening for the role of Secretary Receptionist at [Your Company Name]. This pivotal position merges administrative support with reception duties, ensuring that our front office runs smoothly and efficiently. The ideal candidate will be a skilled multitasker, capable of handling a variety of tasks while providing a warm and professional welcome to visitors and callers.
II. Key Responsibilities
|
Responsibility |
Description |
|---|---|
|
Greeting Visitors |
Welcome visitors, inform them, and guide them appropriately. |
|
Answering Phones |
Professionally handle and route calls, and take messages. |
|
Mail Handling |
Sort mail, manage emails, and prep correspondence. |
|
Appointment Scheduling |
Arrange meetings, appointments, and conference rooms. |
|
Office Supplies Admin |
Restock office supplies to keep inventory organized. |
|
Records Management |
Keep files organized for accuracy and easy access. |
|
Managing Admin Tasks |
Perform admin tasks like copying, faxing, and data entry. |
|
Supporting Office Staff |
Support staff, assist projects, and ensure smooth operations. |
III. Qualifications and Skills
|
Qualification/Skill |
Requirement |
|---|---|
|
Education |
High school diploma required; Associate's degree in Business Administration or related field preferred. |
|
Experience |
At least 2 years of experience in a receptionist or administrative role is preferred. |
|
Communication Skills |
Exceptional verbal and written communication skills, with a friendly and professional demeanor. |
|
Organizational Skills |
Strong organizational skills with the ability to handle multiple tasks and prioritize effectively. |
|
Technical Skills |
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment (fax machine, copier). |
|
Customer Service Skills |
Proven ability to provide excellent customer service, handle inquiries, and resolve issues efficiently. |
|
Attention to Detail |
High level of accuracy in handling tasks, maintaining records, and managing office supplies. |
IV. Work Conditions
-
Work Environment: Office setting with a modern, open workspace. The position involves working at a desk and using a computer.
-
Hours: Full-time position with standard office hours, Monday to Friday, from 9:00 AM to 5:00 PM. Flexibility for occasional overtime may be required.
-
Physical Requirements: Ability to sit for extended periods, use office equipment, and occasionally lift to 15 pounds.
V. Reporting Structure
|
Position |
Reports To |
|---|---|
|
Secretary Receptionist |
Reports to the Office Manager or Administrative Supervisor, working closely with the executive team. |
VI. Salary and Benefits
|
Compensation |
Details |
|---|---|
|
Salary Range |
$42,000 - $52,000 per year, based on experience and qualifications. |
|
Health Benefits |
Comprehensive health insurance including dental and vision coverage. |
|
Retirement Plan |
401(k) retirement plan with a company match of up to 4%. |
|
Paid Time Off |
Generous vacation days, personal days, and sick leave. |
|
Other Benefits |
Professional development opportunities, employee wellness programs, and corporate discounts. |
VII. Application Instructions
To apply for the Secretary Receptionist position, please send your resume and a cover letter detailing your qualifications and experience to [Your Company Email]. If you have any questions or need further information, feel free to contact [Your Name] at [Your Company Number]. We look forward to receiving your application and potentially welcoming you to our team!
