Legal Receptionist Job Description

Position Overview

The Legal Receptionist is a key member of [Your Company Name], responsible for managing front desk operations, greeting clients, answering phone calls, and providing general administrative support to ensure smooth office functioning. This role requires excellent organizational skills, a professional demeanor, and the ability to handle sensitive information with confidentiality.

Key Responsibilities

Front Desk Management: Greet clients and visitors with a professional and courteous attitude. Ensure the reception area is tidy and welcoming.
Telephone Handling: Answer and direct phone calls to appropriate personnel, take and relay messages accurately.
Client Coordination: Schedule and confirm appointments, manage client check-ins and sign-ins.
Administrative Support: Assist with filing, copying, scanning, and mailing documents. Maintain and update client records.
Communication: Serve as a liaison between clients, attorneys, and other staff members, ensuring clear and timely information exchange.
Confidentiality: Handle sensitive client information and case details with the utmost discretion and confidentiality.

Qualifications and Skills

Education: High school diploma or equivalent required. Associate or bachelor's degree in a related field preferred.
Experience: Previous experience in a receptionist or administrative role, preferably within a legal setting.
Skills: Excellent verbal and written communication skills, strong organizational and multitasking abilities, proficiency in Microsoft Office Suite and office management systems, and a professional appearance and demeanor.

Work Environment

The Legal Receptionist will work in a professional office environment, interacting with clients, attorneys, and office staff on a daily basis. This role requires the ability to sit for extended periods, use standard office equipment, and occasionally lift and carry files and documents.

How to Apply

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications. Please send your application to [Your Company Email] by [Deadline].

Our firm is an equal-opportunity employer and encourages applications from individuals of all backgrounds and experiences.