Free Receptionist Call Log Template
Receptionist Call Log
The Receptionist Call Log systematically tracks and documents incoming and outgoing calls. It records essential details such as the caller's information, the type and time of the call, and the purpose of the interaction. This log helps maintain organized communication records and ensures efficient follow-up. It is a crucial tool for improving communication management and customer service.
|
Caller Name |
Caller Contact |
Call Type (Time) |
Purpose of Call |
Message Details |
|---|---|---|---|---|
|
John Smith |
(555) 123-4567 |
Incoming (09:15) |
Inquiry about product |
Interested in product specs |
|
Sarah Johnson |
(555) 987-6543 |
Outgoing (10:30) |
Follow-up on order |
Provided tracking information |
|
Mike Davis |
(555) 555-1212 |
Incoming (11:45) |
Support request |
Issue with account access |
|
Lisa White |
(555) 333-4444 |
Outgoing (14:00) |
Client meeting setup |
Scheduled meeting for July 25th |
|
Emily Brown |
(555) 222-3333 |
Incoming (15:20) |
Feedback on service |
Positive feedback received |
|
Karen Lee |
(555) 666-7777 |
Incoming (16:00) |
Complaint about delivery |
Delivery delayed, request follow-up |
|
Tom Harris |
(555) 444-5555 |
Outgoing (17:15) |
Sales inquiry |
Sent product catalog via email |
|
Jessica Green |
(555) 777-8888 |
Incoming (18:30) |
Appointment rescheduling |
Rescheduled for August 1st |
Notes
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Accurate Call Logging: Record all call details accurately for reliable future reference.
-
Timely Response: Answer and direct calls promptly, ensuring timely completion of outgoing calls.
-
Effective Communication: Convey messages clearly and promptly to the relevant employees.
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Follow-Up on Issues: Track and ensure resolution of complaints or issues from calls.
-
Confidentiality and Professionalism: Maintain confidentiality and professionalism in all communications.
Prepared by: [YOUR NAME]
Date: [DATE]
