Church Event Rental Contract Outline

I. Introduction

(Provide a brief overview of the purpose of the contract and introduce the parties involved, i.e., the church and the renter.)

A. Parties Involved

1. [Your Company Name] as the Church

(Introduce the church by its official name and address.)

2. Renter

(Specify the renter’s name, address, and contact information.)

II. Event Details

(Outline the specifics of the event being rented, including date, time, and nature of the event.)

A. Event Date and Time

1. Date

(Specify the event date, including any setup or teardown dates if applicable.)

2. Time

(Detail the start and end times of the event, including setup and cleanup times.)

B. Event Description

(Describe the type of event being held, such as wedding ceremony, reception, concert, etc.)

III. Rental Facilities and Equipment

(Specify the church facilities and equipment being rented, including any restrictions or special conditions.)

A. Church Facilities

1. Main Sanctuary

(Detail the use of the main sanctuary, including seating capacity and audio-visual equipment available.)

2. Fellowship Hall

(Describe amenities available in the fellowship hall, such as kitchen access or dining facilities.)

B. Equipment

(List any equipment available for rent, such as chairs, tables, sound systems, etc., with associated rental fees if applicable.)

IV. Rental Fees and Payment Terms

(Outline the total fees, deposit requirements, payment schedule, and penalties for late payment or cancellation.)

A. Total Rental Fees

(Specify the total rental fee for the event, including breakdowns for facilities, equipment, and any additional services.)

B. Deposit

(Detail the deposit amount required to secure the rental, including refund conditions and due date.)

C. Payment Schedule

(Outline the payment schedule, including due dates for deposits, interim payments, and final balance.)

D. Late Payment Penalties

(Specify penalties for late payments, including interest rates or flat fees applied per day.)

V. Responsibilities of the Parties

(Clarify the responsibilities of both the church and the renter before, during, and after the event.)

A. Church Responsibilities

1. Facility Readiness

(Ensure that the church will provide a clean and ready facility before the event.)

2. Equipment Maintenance

(Commit to maintaining equipment functionality throughout the event.)

B. Renter Responsibilities

1. Setup and Cleanup

(Detail expectations for setup and cleanup responsibilities, including timelines.)

2. Compliance with Regulations

(Ensure the renter complies with all church policies, local laws, and regulations during the event.)

VI. Liability and Insurance

(Address liability issues, including insurance requirements, indemnification clauses, and liability limits.)

A. Liability

(Outline liability provisions, specifying responsibilities for damages or injuries during the event.)

B. Insurance Requirements

(Specify minimum insurance coverage required from the renter, including liability and property damage.)

C. Indemnification

(Detail indemnification clauses, stating that the renter agrees to indemnify the church against liabilities.)

VII. Additional Terms and Conditions

(Include any additional terms and conditions relevant to the event rental, such as noise restrictions, decoration guidelines, and alcohol policies.)

A. Noise Restrictions

(Detail any noise limitations or curfews imposed during the event.)

B. Decoration Guidelines

(Specify rules regarding decorations, including restrictions on adhesives or items that could damage church property.)

C. Alcohol Policy

(State whether alcohol is permitted on church premises and under what conditions, if applicable.)

VIII. Dispute Resolution

(Provide a method for resolving disputes that may arise from the contract, such as mediation or arbitration.)

A. Mediation

(Specify mediation as the preferred method for resolving disputes, detailing the process and associated costs.)

B. Arbitration

(Include arbitration as an alternative dispute resolution method, outlining procedures and fees.)

IX. Governing Law

(Designate the state or jurisdiction whose laws will govern the interpretation and enforcement of the contract.)

A. Jurisdiction

(Specify the governing state or jurisdiction for legal purposes.)

X. Signatures

(Provide space for signatures of authorized representatives from both parties, indicating acceptance of the terms and conditions.)

A. Signatures

(Include lines for signatures, printed names, and dates for both the church and the renter.)

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