Housekeeping Rules

---

Prepared By: [YOUR NAME]

Date: [DATE]

---

I. Introduction

These housekeeping rules are to ensure cleanliness, organization, and safety within the premises. These guidelines are designed to cover all necessary procedures to maintain a clean, organized, and safe environment, which includes cleaning tasks, waste disposal, routine maintenance, safety protocols, and compliance with these rules.

---

II. Cleaning Procedures

Frequency	Cleaning Task
Daily Cleaning Tasks	Dust all surfaces, including desks, shelves, and electronics. Vacuum all carpeted areas and mop hard floors. Disinfect high-touch areas (handles, switches, buttons). Empty and sanitize trash bins.
Weekly Cleaning Tasks	Clean windows and mirrors. Dust vents and fans. Deep-clean bathrooms, including tiles and grout. Polish furniture and fixtures.
Monthly Cleaning Tasks	Clean behind and under large appliances and furniture. Deep-clean and sanitize kitchen appliances. Wash curtains or clean blinds. Inspect and clean light fixtures.

---

III. Waste Management

A. Waste Segregation

• Biodegradable Waste: Organic materials like food scraps and yard clippings that decompose naturally and are composted.

• Non-Biodegradable Waste: Materials such as plastics and metals that don’t decompose easily and are typically recycled or sent to landfills.

• Hazardous Waste: Materials like batteries and chemicals that pose health or environmental risks and require special disposal.

B. Recycling Procedures

• Sort Recyclable Materials: Separate items such as paper, glass, and metal into their designated recycling bins to facilitate proper processing.

• Clean Items of Contaminants: Ensure that recyclable materials are free from food residue and other contaminants before placing them in recycling bins to improve the quality of recycled materials.

C. Disposal Guidelines

• Empty Trash Bins: Remove and replace trash from bins daily or when they are full to maintain cleanliness and prevent overflow.

• Use Appropriate Bins: Place different types of waste in their designated bins to ensure proper sorting and handling.

• Dispose of Hazardous Waste: Follow local regulations for the disposal of hazardous materials to ensure safe and compliant handling.

---

IV. Maintenance Procedures

A. Routine Maintenance

1. Inspect and Replace Air Filters: Monthly, check air filters and replace them as needed to ensure optimal air quality and system efficiency.

2. Check for Leaks: Regularly inspect for any leaks and address them promptly to prevent damage and maintain safety.

3. Test Smoke Detectors and Fire Extinguishers: Ensure that smoke detectors and fire extinguishers are functioning correctly regularly to uphold safety standards and comply with regulations.

4. Conduct Periodic Checks of Electrical Systems: Regularly examine electrical systems for signs of wear or damage to prevent malfunctions and maintain safety.

B. Reporting Issues

1. Report Malfunctioning Equipment: Immediately notify the relevant personnel about any equipment or facility issues to ensure swift action.

2. Use Standardized Form: Ensure that you record any issues with a standardized form or uniform system to aid in efficiently tracking and managing repairs.

3. Address Reported Issues Promptly: Ensure that all reported problems are resolved quickly to maintain functionality and safety.

---

V. Safety Protocols

Category	Guidelines
Personal Protective Equipment (PPE)	Wear gloves when handling cleaning chemicals. Use masks in dusty environments. Wear closed-toe, non-slip shoes at all times.
Chemical Safety	Review all SDS for chemical safety. Keep chemicals in labeled, original containers. Store chemicals in a cool, dry place away from direct sunlight. Never mix different chemicals.
Emergency Procedures	Know the emergency exits and routes. Know the location of first aid kits and fire extinguishers. Report any accidents or injuries immediately to a supervisor.

---

VI. Schedules

A. Cleaning Schedules

Frequency	Schedule
Daily	End of each shift
Weekly	Every Friday or the last working day of the week
Monthly	The first Monday of every month

B. Duty Rosters

• Assign daily, weekly, and monthly tasks to specific staff members.

• Rotate duties to ensure fair workload distribution.

• Keep a record of completed tasks for accountability.

---

VII. Compliance and Enforcement

A. Monitoring

• Carry out regular and systematic inspections to verify and ensure that all cleaning procedures and schedules are being strictly followed and adhered to.

• Use detailed checklists to carefully record each finished task and identify areas needing improvement, ensuring ongoing progress and efficiency in the workflow.

B. Addressing Non-Compliance

• It is crucial to promptly provide detailed and constructive feedback to members of the staff whenever any lapses in performance or adherence to protocols are observed.

• If the situation requires it, please consider providing further training or supplementary instruction to address any gaps or needs that may be identified.

• Take necessary steps to implement corrective actions and ensure that these actions are thoroughly documented appropriately.

C. Reporting

• Ensure that detailed records are kept regarding the outcomes of all compliance checks, including any subsequent follow-up actions that are taken.

• Regularly review and assess reports to identify recurring patterns or issues, then implement necessary changes to improve performance or efficiency.

---

Rules Templates @ Template.net