BLANK COMPLAINT LETTER
Sender's Information
At the top of the letter, include your company name, address, email, and phone number.
Date
Recipient's Information:
Begin with a formal greeting. Address the recipient by their name, e.g., "Dear [Recipient's Name],"
State that you are seeking clarification on a specific issue or incident. Reference any relevant documents like invoices or contracts. Include specific details such as the date of the incident, discrepancies noted, or charges needing explanation. Be concise and clear. Reference any past communications (emails, calls, meetings) about the issue, including dates and content, for context. Request specific information or clarification needed. Ask about any unclear charges or issues. Explain how this will help resolve the matter. Thank the recipient, express anticipation for a prompt response, and provide your contact details. Close formally with "Sincerely," followed by [Your Name] and title.
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