Free Conference To Do List Template
Conference To-Do List
Prepared by: [Your Name]
Email: [Your Email]
Introduction:
This Conference To-Do List is designed to ensure that all necessary tasks and responsibilities are clearly outlined and managed efficiently in preparation for the upcoming conference. It covers key areas including logistics, scheduling, and team coordination to streamline the planning process.
|
Task |
Description |
Deadline |
Responsible |
Status |
|---|---|---|---|---|
|
Venue Booking |
Confirm and finalize venue booking. |
October 1, 2050 |
Event Coordinator |
Not Started |
|
Speaker Confirmations |
Confirm speakers' info. |
October 5, 2050 |
Speaker Liaison |
Not Started |
|
Budget Review |
Finalize conference budget, itemizing costs and income. |
October 10, 2050 |
Financial Officer |
Not Started |
|
Marketing Materials |
Create and share promos. |
October 12, 2050 |
Marketing Manager |
Not Started |
|
Registration Setup |
Set up an online registration system and ensure it is operational. |
October 15, 2050 |
Registration Coordinator |
Not Started |
|
Vendor Coordination |
Confirm arrangements with vendors (caterers, AV equipment, etc.). |
October 18, 2050 |
Vendor Relations Manager |
Not Started |
|
Program Schedule |
Finalize the conference schedule with session times and breaks. |
October 20, 2050 |
Program Director |
Not Started |
|
Staff Briefing |
Distribute briefing materials to staff and volunteers. |
October 22, 2050 |
Staff Coordinator |
Not Started |
|
Transportation Arrangements |
Arrange transportation for speakers and VIPs. |
October 25, 2050 |
Transportation Manager |
Not Started |
|
On-site Signage |
Design and order directional, schedule, and info signs. |
October 28, 2050 |
Signage Specialist |
Not Started |
Company: [Your Company Name]
Contact Number: [Your Company Number]
Notes/Reminders:
-
Ensure all deadlines are met and tasks are updated regularly.
-
Double-check all confirmations and arrangements one week prior to the conference.
-
Keep open communication with all team members and stakeholders.
