Conference To Do List

Conference To-Do List


Prepared by: [Your Name]
Email: [Your Email]


Introduction:

This Conference To-Do List is designed to ensure that all necessary tasks and responsibilities are clearly outlined and managed efficiently in preparation for the upcoming conference. It covers key areas including logistics, scheduling, and team coordination to streamline the planning process.


Task

Description

Deadline

Responsible

Status

Venue Booking

Confirm and finalize venue booking.

October 1, 2050

Event Coordinator

Not Started

Speaker Confirmations

Confirm speakers' info.

October 5, 2050

Speaker Liaison

Not Started

Budget Review

Finalize conference budget, itemizing costs and income.

October 10, 2050

Financial Officer

Not Started

Marketing Materials

Create and share promos.

October 12, 2050

Marketing Manager

Not Started

Registration Setup

Set up an online registration system and ensure it is operational.

October 15, 2050

Registration Coordinator

Not Started

Vendor Coordination

Confirm arrangements with vendors (caterers, AV equipment, etc.).

October 18, 2050

Vendor Relations Manager

Not Started

Program Schedule

Finalize the conference schedule with session times and breaks.

October 20, 2050

Program Director

Not Started

Staff Briefing

Distribute briefing materials to staff and volunteers.

October 22, 2050

Staff Coordinator

Not Started

Transportation Arrangements

Arrange transportation for speakers and VIPs.

October 25, 2050

Transportation Manager

Not Started

On-site Signage

Design and order directional, schedule, and info signs.

October 28, 2050

Signage Specialist

Not Started


Company: [Your Company Name]
Contact Number: [Your Company Number]


Notes/Reminders:

  • Ensure all deadlines are met and tasks are updated regularly.

  • Double-check all confirmations and arrangements one week prior to the conference.

  • Keep open communication with all team members and stakeholders.

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