IT Policy Manual

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Prepared by: [Your Name]

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I. Introduction

Welcome to the IT Policy Manual of [Your Company Name]. This document outlines the fundamental IT rules and procedures designed to ensure the effective and secure operation of our technology resources. Adherence to these policies is crucial for maintaining operational efficiency and safeguarding our technological assets.

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II. Purpose

The purpose of this IT Policy Manual is to:

• Establish guidelines for the use of IT resources within [Your Company Name].

• Define the responsibilities of all users in relation to IT systems.

• Ensure compliance with relevant laws and regulations.

• Protect against unauthorized access, data breaches, and other security threats.

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III. Scope

This policy applies to all employees, contractors, and third-party service providers who have access to [Your Company Name]'s IT resources.

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IV. Acceptable Use Policy

General Guidelines

All IT resources, including computers, networks, and software, must be used in a manner that is consistent with [Your Company Name]'s goals and values. Acceptable use includes:

• Conducting work-related activities.

• Using IT resources for professional development.

• Adhering to all relevant laws and regulations.

Prohibited Activities

The following activities are prohibited:

Activity	Description
Unauthorized Access	Gaining access to systems or data without proper authorization.
Malicious Software	Installing or using software intended to damage or disrupt systems.
Personal Use	Excessive personal use of company IT resources.
Data Theft	Copying, transferring, or distributing data without permission.

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V. Security Policy

Data Protection

• All sensitive data must be encrypted both in transit and at rest.

• Access to sensitive data is restricted based on job roles and necessity.

Password Management

• Passwords must be complex and changed every 90 days.

• Passwords should not be shared with others.

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VI. IT Equipment Use

Authorized Equipment

Only equipment authorized by the IT department may be used within [Your Company Name]. Unauthorized equipment must not be connected to the company network.

Equipment Care

• IT equipment should be handled with care to prevent physical damage.

• Malfunctioning equipment should be reported to the IT department immediately.

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VII. Data Management

Data Backup

• Regular backups of critical data must be performed and tested.

• Backup copies should be stored in a secure location.

Data Retention

• Data must be retained for a period required by law or company policy.

• Expired data should be securely deleted.

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VIII. Policy Violations

Violations of this policy may result in disciplinary action, including but not limited to termination of employment or legal action. All employees are expected to report any violations or suspected violations to [Your Company Email].

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IX. Review and Revision

This policy will be reviewed annually and updated as necessary to reflect changes in technology, regulations, or organizational needs.

For questions or further clarification regarding this policy, please contact the IT department at [Your Company Email].

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