Free Out of Office Reply Format Template
Out of Office Reply Format
Subject:
Use a clear and concise subject line, such as "Out of Office" or a personalized subject for variety.
Greeting:
Start with a friendly greeting, e.g., "Hello," or "Hi there,"
Body:
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Availability:
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State that you are currently out of the office and unable to respond immediately.
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Include the specific time you'll be unavailable (e.g., "I will be out of the office until [Time].")
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Return Date:
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Mention when you will be back (e.g., "I will return on [Date]").
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Alternative Contacts:
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Provide contact information for someone who can assist in your absence (e.g., "For urgent matters, please reach out to Jonatan Farrell at [Jonatan’s Email]").
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Closing:
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Thank the sender for their understanding.
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Use a friendly closing line, such as "Best regards," or "Thank you,"
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