Free Out of Office Reply Format Template

Out of Office Reply Format

Subject:

Use a clear and concise subject line, such as "Out of Office" or a personalized subject for variety.

Greeting:

Start with a friendly greeting, e.g., "Hello," or "Hi there,"

Body:

  1. Availability:

    • State that you are currently out of the office and unable to respond immediately.

    • Include the specific time you'll be unavailable (e.g., "I will be out of the office until [Time].")

  2. Return Date:

    • Mention when you will be back (e.g., "I will return on [Date]").

  3. Alternative Contacts:

    • Provide contact information for someone who can assist in your absence (e.g., "For urgent matters, please reach out to Jonatan Farrell at [Jonatan’s Email]").

  4. Closing:

    • Thank the sender for their understanding.

    • Use a friendly closing line, such as "Best regards," or "Thank you,"

Out of Office Message Templates @ Template.net