Best Out of Office Message Outline
Best Out-of-Office Message Outline
Subject: [Your Chosen Subject Line]
I. Introduction
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A. Brief statement of unavailability
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B. Duration of absence (specific dates or time frame)
II. Reason for Absence (Optional)
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A. Personal or professional reasons (if comfortable sharing)
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B. Importance of taking time away
III. Response Expectations
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A. Assurance of receiving emails/messages
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B. Expected delay in response
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C. Offer for urgent matters
IV. Alternative Contacts
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A. Name and role of colleague(s) covering for you
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B. Their contact information (email/phone)
V. Closing Statement
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A. Thank recipients for their understanding
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B. Looking forward to reconnecting upon return
VI. Signature
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A. Your name
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B. Position/Role
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C. Company information (optional)
