Best Out-of-Office Message Outline

Subject: [Your Chosen Subject Line]

I. Introduction

  • A. Brief statement of unavailability

  • B. Duration of absence (specific dates or time frame)

II. Reason for Absence (Optional)

  • A. Personal or professional reasons (if comfortable sharing)

  • B. Importance of taking time away

III. Response Expectations

  • A. Assurance of receiving emails/messages

  • B. Expected delay in response

  • C. Offer for urgent matters

IV. Alternative Contacts

  • A. Name and role of colleague(s) covering for you

  • B. Their contact information (email/phone)

V. Closing Statement

  • A. Thank recipients for their understanding

  • B. Looking forward to reconnecting upon return

VI. Signature

  • A. Your name

  • B. Position/Role

  • C. Company information (optional)

Out of Office Message Templates @ Template.net