Administrative Assistant Scope of Work

1. Objective

The Administrative Assistant will provide comprehensive support to the Project Management team, facilitating the smooth execution of projects by handling administrative tasks, coordinating communications, and assisting in project tracking.

2. Key Responsibilities

• Project Coordination: Assist in scheduling and organizing project meetings, maintaining project documentation, and tracking deadlines.

• Communication: Serve as a point of contact for project-related inquiries, manage correspondence, and distribute project updates to stakeholders.

• Documentation Management: Prepare, file, and manage project-related documents, including reports, meeting minutes, and project plans.

• Task Tracking: Monitor and report on task completion, ensuring all project activities are documented and deadlines are met.

• Administrative Support: Provide general administrative support to the Project Management team, including data entry, scheduling, and other related tasks.

3. Deliverables

Deliverable	Description	Due Date	Frequency	Responsible Party
Project Meeting Schedule	Schedule and organize project meetings	Monthly on the 5th	Monthly	Administrative Assistant
Project Documentation File	Maintain and update project documentation	Ongoing	As Required	Administrative Assistant
Task Completion Reports	Track and report on task completion	Weekly on Mondays	Weekly	Administrative Assistant
Correspondence Management	Manage and distribute project-related correspondence	Ongoing	Daily	Administrative Assistant
Project Update Distribution	Distribute project updates to stakeholders	Bi-weekly on Fridays	Bi-weekly	Administrative Assistant

4. Performance Metrics

• Accuracy of Documentation: 95% accuracy in project documentation.

• Timeliness: Adherence to all deadlines for deliverables.

• Communication Efficiency: Timely and effective communication with stakeholders.

• Task Completion: Successful tracking and reporting of project tasks.

5. Reporting Structure

The Administrative Assistant will report directly to the Project Manager. Regular updates and reports will be provided as outlined in the deliverables section.

6. Terms and Conditions

• Duration: This SOW is effective from January 1, 2050, and will remain in effect until December 31, 2050, unless otherwise amended.

• Confidentiality: The Administrative Assistant agrees to maintain confidentiality regarding all project-related information.

• Compensation: Compensation details will be provided separately.

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This Scope of Work ensures a structured approach to supporting project management activities and outlines clear expectations for the Administrative Assistant's role. For any questions or further clarification, please contact [YOUR NAME] at [YOUR EMAIL].

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