Executive Assistant Scope of Work
Executive Assistant Scope of Work
Prepared by: [YOUR NAME]
Contact Email: [YOUR EMAIL]
Company: [YOUR COMPANY NAME]
Company Number: [YOUR COMPANY NUMBER]
Company Address: [YOUR COMPANY ADDRESS]
Company Website: [YOUR COMPANY WEBSITE]
Company Social Media: [YOUR COMPANY SOCIAL MEDIA]
Introduction
The following Scope of Work (SoW) outlines the responsibilities, objectives, and expectations for the Executive Assistant role at [YOUR COMPANY NAME]. This document is designed to guide performance management, ensuring that the Executive Assistant’s duties align with organizational goals and standards. It serves as a reference for performance evaluations and helps in setting clear expectations.
Scope of Work
1. Job Responsibilities
The Executive Assistant will be responsible for the following tasks:
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Managing and scheduling appointments and meetings for the executive team.
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Handling and prioritizing incoming communications, including emails and phone calls.
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Organizing and coordinating travel arrangements and itineraries.
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Preparing and editing reports, presentations, and correspondence.
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Assisting in the planning and execution of company events and meetings.
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Maintaining confidential files and records.
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Supporting various administrative tasks as required.
2. Performance Objectives
The Executive Assistant’s performance will be evaluated based on the following objectives:
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Efficient management of the executive's calendar and appointments.
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Timely and accurate handling of communications and correspondence.
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Effective organization of travel and event logistics.
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Quality and accuracy of reports and documentation.
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Adherence to confidentiality and data protection policies.
3. Work Schedule
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Regular Working Hours: Monday to Friday, 9:00 AM to 5:00 PM
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Flexibility: Occasional extended hours or weekend work may be required based on business needs.
4. Reporting Structure
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Reports to: Emily Johnson, Chief Operating Officer
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Direct Reports: None
5. Required Skills and Qualifications
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Proven experience as an Executive Assistant or similar role.
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Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
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Excellent organizational and multitasking skills.
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Strong communication and interpersonal abilities.
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High level of discretion and confidentiality.
6. Deliverables
The Executive Assistant is expected to deliver:
Deliverable |
Description |
Due Date |
Frequency |
Responsible |
---|---|---|---|---|
Executive Calendar |
Updated schedule of appointments |
Daily |
Daily |
Executive Assistant |
Correspondence Handling |
Managed and prioritized emails and calls |
Ongoing |
Daily |
Executive Assistant |
Travel Itineraries |
Arranged travel plans and logistics |
As needed |
As needed |
Executive Assistant |
Reports |
Prepared and edited reports |
Bi-weekly |
Bi-weekly |
Executive Assistant |
Event Coordination |
Organized company events and meetings |
As needed |
As needed |
Executive Assistant |
7. Performance Review Dates
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Initial Review: January 15, 2051
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Quarterly Reviews: April 15, 2051; July 15, 2051; October 15, 2051
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Annual Review: January 15, 2052
8. Additional Notes
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The Executive Assistant must adhere to [YOUR COMPANY NAME] policies and procedures at all times.
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Regular feedback sessions will be scheduled to ensure alignment with performance expectations.
For any queries or additional information, please contact [YOUR NAME] at [YOUR EMAIL].
This Scope of Work is designed to ensure a clear understanding of the Executive Assistant’s role and to facilitate effective performance management.
Prepared by: [YOUR NAME]
Date: August 22, 2050