Office Scope of Work

Introduction

This Scope of Work (SOW) outlines the facility management services to be provided by [YOUR COMPANY NAME] to ensure the operational efficiency and maintenance of                               's office facilities. The services will focus on day-to-day management, upkeep, and support of the office environment, ensuring it remains functional, safe, and aligned with the organization's standards.

This document details the services, responsibilities, timelines, and key deliverables involved in the facility management process. It serves as a reference for both parties, ensuring clarity and accountability.

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Scope of Work Details

Client Name:                               
Client Address:                               
Project Start Date:                               
Project End Date:                               
Prepared By: [YOUR NAME]
Contact Email: [YOUR EMAIL]

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Objectives

The objective of this facility management service is to maintain and improve the operational effectiveness of                               's office environment, covering the following key areas:

1. Preventative Maintenance: Scheduled maintenance to ensure all facilities are operating optimally and avoid breakdowns.

2. Safety Compliance: Ensuring the facility complies with all safety regulations, including fire safety, security, and health regulations.

3. Facility Repairs and Upgrades: On-demand repairs for any structural, electrical, or plumbing issues, along with necessary upgrades.

4. Office Cleaning and Janitorial Services: Regular cleaning services for a healthy and sanitary working environment.

5. Energy Management: Monitoring and optimizing energy use to ensure cost-effective operations.

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Deliverables and Timeline

Task	Responsible Party	Deadline	Frequency
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Responsibilities

• [YOUR COMPANY NAME]:

  • Provide a dedicated facility management team to handle maintenance, repairs, and daily operations.

  • Ensure all work complies with local safety regulations and company policies.

  • Provide detailed reports on the status of the facility and energy usage.

  • Respond to any repair or maintenance requests within 24 hours.

•                               :

  • Grant access to the office premises and provide necessary information for the management of the facility.

  • Communicate any urgent facility-related needs promptly.

  • Review and approve any facility upgrade proposals and allocate the necessary budget.

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Assumptions and Exclusions

• [YOUR COMPANY NAME] assumes that all necessary permissions and documentation for safety inspections and maintenance work will be granted by                                in a timely manner.

• Exclusions include any major structural changes to the facility not mentioned in the deliverables section and any extraordinary events outside the control of [YOUR COMPANY NAME].

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Payment Terms

The total cost of facility management services is $                              , payable in monthly installments of $                              . Payment is due within                                days of invoicing. A late fee of $                               will be applied to payments not received by the due date.

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Acceptance and Signatures

By signing below, both parties agree to the terms and conditions outlined in this Scope of Work for Facility Management Services.

[YOUR COMPANY NAME]
Date:                               

                              
Date:                               

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