Communication Timetable
Communication Timetable
|
Event |
Description |
Participants |
Channel/Medium |
Responsible Person |
|---|---|---|---|---|
|
Kickoff Meeting |
Initial project briefing and goal setting |
Project Team, Stakeholders |
Zoom/Teams |
John Smith (PM) |
|
Weekly Status Update |
Progress report and address any issues |
Project Team |
Email/Shared Document |
Sarah Brown (Lead) |
|
Team Meeting |
Weekly review of tasks and milestones |
Project Team |
Zoom/Teams |
John Smith (PM) |
|
Milestone Review 1 |
Evaluate completion of first milestone |
Project Team, Stakeholders |
In-person/Zoom |
Emily Davis (PMO) |
|
Weekly Status Update |
Progress report and next steps |
Project Team |
Email/Shared Document |
Sarah Brown (Lead) |
|
Team Meeting |
Weekly review and planning for next sprint |
Project Team |
Zoom/Teams |
John Smith (PM) |
|
Milestone Review 2 |
Evaluate completion of second milestone |
Project Team, Stakeholders |
In-person/Zoom |
Emily Davis (PMO) |
|
Weekly Status Update |
Progress report and issue resolution |
Project Team |
Email/Shared Document |
Sarah Brown (Lead) |
|
Team Meeting |
Weekly review and preparation for final stages |
Project Team |
Zoom/Teams |
John Smith (PM) |
|
Milestone Review 3 |
Evaluate completion of final milestone |
Project Team, Stakeholders |
In-person/Zoom |
Emily Davis (PMO) |
|
Project Closeout Meeting |
Final review, project wrap-up, and lessons learned |
Project Team, Stakeholders |
In-person/Zoom |
John Smith (PM) |
Additional Notes:
-
Preparation for Meetings: All participants should review the relevant documents and reports prior to the meetings to ensure productive discussions. Meeting agendas will be sent out 24 hours in advance.
-
Changes to Schedule: Any changes to the timetable will be communicated promptly via email and updated on the shared project calendar. Please make sure to check for any updates regularly.
-
Follow-Up Actions: After each milestone review, a summary of decisions and action items will be distributed to all participants. Ensure that follow-up tasks are completed as per the agreed deadlines.
