Maintenance Scope of Work

Prepared by: [YOUR NAME]
Email: [YOUR EMAIL]
Company Name: [YOUR COMPANY NAME]
Phone Number: [YOUR COMPANY NUMBER]
Company Address: [YOUR COMPANY ADDRESS]
Website: [YOUR COMPANY WEBSITE]
Social Media: [YOUR COMPANY SOCIAL MEDIA]

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Introduction:

This Facility Maintenance Scope of Work (SOW) establishes the scope of services, responsibilities, and deliverables associated with the maintenance of [YOUR COMPANY NAME]'s facility located at [YOUR COMPANY ADDRESS]. This SOW will guide both parties to ensure effective, timely, and consistent maintenance operations that meet the required standards for safety, efficiency, and compliance. The terms outlined here will cover a 12-month period starting from January 1, 2050, and concluding on December 31, 2050.

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1. Scope of Services

The contractor will perform all maintenance services for [YOUR COMPANY NAME]'s facility, which include but are not limited to the following:

1. General Facility Maintenance:

   • Regular inspection of building infrastructure (walls, ceilings, doors, windows) to ensure structural integrity and safety.

   • Preventive and corrective repairs as needed.

2. HVAC Systems Maintenance:

   • Monthly inspection and servicing of HVAC systems, including filters, ducts, and thermostats.

   • Seasonal adjustments for optimal energy efficiency.

3. Plumbing and Electrical Maintenance:

   • Regular testing of electrical systems, including lighting, wiring, and circuit breakers.

   • Immediate response to plumbing issues, including leaks, blockages, and water quality checks.

4. Exterior Grounds Maintenance:

   • Landscaping and care of lawns, trees, and shrubs.

   • Seasonal maintenance tasks such as snow removal and leaf cleanup.

5. Emergency Maintenance:

   • 24/7 availability for emergency repairs to minimize facility downtime and ensure business continuity.

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2. Maintenance Schedule and Deliverables

A regular schedule of inspections and repairs will be established, with specific tasks to be completed as outlined below:

Task	Frequency	Deliverable	Completion Date
General Facility Inspection	Quarterly	Inspection Report	March 31, 2050
HVAC Filter Replacement	Monthly	Maintenance Log	January 31, 2050
Electrical System Check	Bi-Monthly	Performance Report	February 28, 2050
Plumbing Inspection	Bi-Monthly	Repair Report	April 30, 2050
Groundskeeping	Weekly	Progress Report	May 7, 2050
Snow Removal	As Needed (Winter Only)	Service Record	December 31, 2050
Emergency Repairs	24/7 Availability	Incident Log	As Occurs
Lighting System Check	Bi-Monthly	Inspection Report	August 31, 2050
Pest Control Inspection	Semi-Annually	Action Plan Report	July 31, 2050

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3. Roles and Responsibilities

• [YOUR COMPANY NAME]:

  • Provide access to the facility and its systems for scheduled maintenance.

  • Review maintenance reports and provide feedback.

  • Ensure timely payments for maintenance services.

• Contractor:

  • Conduct all services outlined in this SOW to the best of their ability, using industry-standard practices.

  • Adhere to the established schedule unless otherwise approved in writing by [YOUR COMPANY NAME].

  • Provide all necessary equipment and personnel to perform the maintenance tasks.

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4. Standards and Safety Protocols

All maintenance work will be conducted in compliance with the following safety standards:

• OSHA Guidelines: Ensuring a safe working environment for maintenance staff and facility occupants.

• EPA Regulations: For handling hazardous materials, waste disposal, and any environmental impacts.

• Building Codes: Local, state, and national regulations concerning facility upkeep.

All safety incidents must be reported immediately to [YOUR COMPANY NAME]'s representative via [YOUR EMAIL].

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5. Payment Terms

Payments for services will be made according to the following terms:

• Total Contract Amount: $150,000

• Payment Schedule: Monthly payments, invoiced at the beginning of each payment period.

• Due Date: Payments are due within 30 days of the invoice date.

• Late Fees: A late fee of 1.5% will apply for any payments overdue by more than 30 days.

Invoices should be sent to [YOUR COMPANY NAME] at [YOUR EMAIL].

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6. Agreement Period

This agreement is effective from January 1, 2050, and will remain in effect until December 31, 2050, unless otherwise terminated or renewed in writing by both parties.

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7. Termination

Either party may terminate this agreement with 30 days written notice provided to the other party. Upon termination, all unfinished tasks will be completed, and any outstanding invoices will be paid in full by [YOUR COMPANY NAME].

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8. Contact Information

For all matters related to this agreement, the points of contact are:

• [YOUR NAME]

  • Title: Facilities Manager

  • Email: [YOUR EMAIL]

  • Phone: [YOUR COMPANY NUMBER]

• Emily Turner

  • Title: Lead Contractor

  • Email: emily@email.com

  • Phone: (404) 555-1987

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By signing below, both parties acknowledge that they have read, understood, and agree to the terms outlined in this Maintenance Scope of Work.

[YOUR NAME]
Date: January 1, 2050

Emily Turner
Date: January 1, 2050

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This document serves as a mutual understanding between [YOUR COMPANY NAME] and the contractor. All services, schedules, and obligations set forth here shall be adhered to in good faith for the duration of the agreement.

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