Process Document

1. Objective

The objective of this process is to efficiently integrate new employees into [Your Company Name] by providing them with the necessary information, resources, and support to ensure a smooth transition and immediate productivity.

2. Scope

This process applies to the onboarding of full-time employees at [Your Company Name], including all new hires in the IT and Sales departments. It does not cover temporary, part-time, or contract employees.

3. Responsibilities

Role	Name	Responsibilities
HR Manager	[Your Name]	Oversees onboarding, prepares materials, schedules orientation, conducts follow-ups.
Hiring Manager	Samantha Lee	Provides job-related information, assigns mentors, ensures resources and equipment are provided.
New Employee	John Doe	Completes required documentation, attends orientation, participates in training.

4. Process Steps

Step	Description	Responsible Party
Prepare Onboarding Materials	Prepare welcome kit including company handbook, ID badge, laptop, and software access. Ensure all paperwork (tax forms, employment contracts) is ready.	HR Manager
Schedule Orientation	Schedule orientation session within the first week. Book conference room and arrange technology. Notify new employee with schedule details.	HR Manager
Conduct Orientation	Conduct orientation session covering company history, policies, procedures, and benefits. Introduce new employee to key team members and departments.	HR Manager
Complete Paperwork	New employee completes required paperwork (tax forms, direct deposit, health benefits). HR Manager verifies and processes all forms.	New Employee, HR Manager
Assign Mentor	Assign a mentor to assist with initial tasks and acclimate the new employee. Schedule a meeting between new employee and mentor.	Hiring Manager
Follow-Up	Schedule a follow-up meeting after one month to address issues and gather feedback. Document feedback and make necessary adjustments.	HR Manager

5. Definitions

Term	Definition
Onboarding	The process of integrating a new employee into [Your Company Name], including all activities from their first day through their initial period of employment.
HR	Human Resources department responsible for managing employee-related processes and policies.

6. References

Document Name	Description
[Your Company Name] Employee Handbook	Comprehensive guide on company policies and procedures.
Onboarding Checklist for New Employees	Checklist of tasks to complete during onboarding.
IT Equipment Request Form	Form to request necessary IT equipment for new employees.

7. Revision History

Revision Date	Description of Change	Author
2050-08-27	Initial creation	[Your Name]