Free Administration Services Agreement Template
Administration Services Agreement
1. Introduction
This Administration Services Agreement (the "Agreement") is made and entered into on [Date] by and between [Your Company Name], a [Your State] corporation with its principal place of business at [Your Company Address] ("Service Provider"), and [Client's Company Name], a [Client's State] corporation with its principal place of business at [Client's Address] ("Client").
2. Purpose
The purpose of this Agreement is to outline the terms and conditions under which the Service Provider will provide administrative services to the Client. These services are designed to assist the Client in managing their business operations more efficiently.
3. Scope of Services
3.1. Administrative Support
The Service Provider agrees to provide the following administrative support services:
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Document Preparation and Management: Drafting, editing, and managing various business documents, including reports, presentations, and correspondence.
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Data Entry and Management: Entering, updating, and maintaining data in databases and other information systems.
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Scheduling and Coordination: Managing appointments, meetings, and events, including coordination with external parties.
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Office Management: Handling day-to-day office operations, including procurement of office supplies and equipment.
3.2. Financial Administration
The Service Provider will assist with:
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Invoice Processing: Generating and processing invoices for services rendered and managing accounts receivable.
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Expense Tracking: Recording and monitoring business expenses, including reimbursements.
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Budget Management: Assisting in the preparation and tracking of the Client's budget.
3.3. Human Resources Support
The Service Provider will provide:
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Recruitment Assistance: Assisting with the recruitment process, including job postings and initial screening of candidates.
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Employee Records Management: Maintaining employee records and handling administrative tasks related to human resources.
4. Term and Termination
4.1. Term
This Agreement will commence on [Start Date] and will remain in effect for 3 years unless terminated earlier in accordance with the provisions of this Agreement.
4.2. Termination
Either party may terminate this Agreement by providing 30 days written notice to the other party. In the event of termination, the Service Provider will be entitled to compensation for all services rendered up to the effective date of termination.
5. Compensation
5.1. Fees
The Client agrees to pay the Service Provider a fee of $5,000 per month for the services rendered. Fees will be billed monthly and are due within 7 days of receipt of the invoice.
5.2. Reimbursement
The Client will reimburse the Service Provider for any pre-approved expenses incurred in the performance of the services, including travel and materials.
6. Confidentiality
6.1. Confidential Information
The Service Provider agrees to keep all information regarding the Client's business operations, financials, and other sensitive information confidential. This obligation will continue even after the termination of this Agreement.
6.2. Exceptions
Confidential information does not include information that is publicly available, obtained from a third party without breach of confidentiality, or independently developed by the Service Provider.
7. Indemnification
7.1. Indemnity
The Service Provider agrees to indemnify and hold harmless the Client from any claims, liabilities, damages, and expenses arising out of the Service Provider's negligence or willful misconduct in the performance of the services.
7.2. Limitation of Liability
The Service Provider's liability under this Agreement will be limited to the amount of fees paid by the Client for the specific services giving rise to the claim.
8. Dispute Resolution
8.1. Negotiation
In the event of any dispute arising out of or related to this Agreement, the parties will first attempt to resolve the dispute through informal negotiations.
8.2. Arbitration
If the dispute cannot be resolved through negotiation, it will be submitted to binding arbitration in accordance with the rules of the Arbitration Association. The arbitration will be conducted in [Location], and the decision of the arbitrator will be final and binding.
9. Miscellaneous
9.1. Governing Law
This Agreement will be governed by and construed in accordance with the laws of the State of [Your State], without regard to its conflict of laws principles.
9.2. Entire Agreement
This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter of this Agreement.
9.3. Amendments
Any amendments to this Agreement must be in writing and signed by both parties.
9.4. Severability
If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions will continue in full force and effect.
9.5. Notices
All notices required or permitted under this Agreement will be in writing and will be deemed given when delivered in person or sent by certified mail, return receipt requested, to the addresses specified above.
10. Signatures
IN WITNESS WHEREOF, the parties hereto have executed this Administration Services Agreement as of the day and year first above written.
[Your Company Name]
Name: [Your Name]
Title: [Your Title]
[Client's Company Name]
Name: [Client's Representative]
Title: [Client's Representative Title]
