Free Administrative Services Agreement Template
Administrative Services Agreement
I. Introduction
A. Purpose
This Administrative Services Agreement ("Agreement") is made and entered into as of [Date], by and between [Your Company Name], with its principal place of business at [Your Company Address] ("Service Provider"), and [Client Company Name], with its principal place of business at [Client Address] ("Client"). The purpose of this Agreement is to outline the terms and conditions under which Service Provider will deliver administrative services to Client.
B. Definitions
For purposes of this Agreement, the following terms shall have the meanings set forth below:
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"Administrative Services" refers to the tasks and responsibilities related to office management, including but not limited to, scheduling, correspondence handling, data entry, and office support.
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"Service Provider" refers to [Your Company Name], the party providing the administrative services described in this Agreement.
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"Client" refers to [Client Company Name], the party receiving the administrative services described in this Agreement.
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"Effective Date" refers to the date upon which this Agreement becomes effective, as stated above.
II. Scope of Services
A. Description of Services
Service Provider agrees to perform the following administrative services for Client:
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Office Management: Oversee daily office operations, including managing office supplies, maintaining office equipment, and coordinating office maintenance.
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Scheduling and Coordination: Manage Client’s calendar, schedule meetings, and coordinate travel arrangements.
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Correspondence Handling: Draft, review, and send business correspondence on behalf of Client. Handle incoming and outgoing mail and emails.
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Data Entry and Management: Enter and maintain data in Client’s databases, manage electronic and physical files, and ensure data accuracy.
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Support Services: Provide general administrative support, including but not limited to, preparing reports, managing invoices, and assisting with project coordination.
B. Service Hours
Service Provider will perform the above services during standard business hours, Monday through Friday, from 9:00 AM to 5:00 PM, excluding public holidays. Any services required outside these hours will be subject to additional charges as outlined in Section V.
III. Term and Termination
A. Term
This Agreement will commence on the Effective Date and will continue for an initial term of 6 months. Upon expiration of the initial term, this Agreement will automatically renew for successive 6 month periods unless terminated in accordance with this Agreement.
B. Termination for Convenience
Either party may terminate this Agreement for any reason upon providing 30 days’ written notice to the other party. Termination will be effective at the end of the notice period.
C. Termination for Cause
Either party may terminate this Agreement immediately if the other party breaches any material term of this Agreement and fails to remedy the breach within 30 days of receiving written notice of the breach.
D. Effects of Termination
Upon termination of this Agreement, Service Provider will cease all services and return any Client property or confidential information. Client will pay for all services rendered up to the termination date.
IV. Compensation
A. Fees
Client agrees to pay Service Provider a fee of $2,500 per month for the administrative services. The fees are payable in accordance with the payment schedule outlined below.
B. Payment Schedule
Invoices will be issued on a monthly basis. Payments are due within 7 days from the date of the invoice. Late payments will incur a late fee of 1.5% per month.
C. Additional Charges
Any services rendered outside of the standard business hours or beyond the scope of the initial agreement will be billed at an additional rate of $150 per hour. Service Provider will provide a written estimate for any additional services before proceeding.
V. Confidentiality
A. Confidential Information
Both parties acknowledge that during the term of this Agreement, they may have access to confidential information. Confidential information includes any data or information not generally known to the public that is disclosed by one party to the other.
B. Obligations
Each party agrees to:
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Maintain the confidentiality of the other party’s confidential information.
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Use the confidential information solely for the purposes of this Agreement.
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Not disclose confidential information to any third party without prior written consent from the disclosing party.
C. Return of Information
Upon termination of this Agreement, each party will return or destroy all confidential information received from the other party.
VI. Independent Contractor
A. Relationship
Service Provider is an independent contractor and not an employee of Client. Nothing in this Agreement will be construed to create an employer-employee relationship, partnership, or joint venture between the parties.
B. Taxes and Benefits
Service Provider is responsible for all taxes and benefits related to the services performed under this Agreement. Client will not withhold any taxes or provide any benefits typically associated with employment.
VII. Indemnification
A. Indemnity
Each party agrees to indemnify and hold harmless the other party from any claims, liabilities, damages, or expenses arising out of the indemnifying party’s negligence or willful misconduct in connection with this Agreement.
B. Limitations
The indemnification obligations do not extend to any claims resulting from the gross negligence or willful misconduct of the indemnified party.
VIII. Governing Law and Dispute Resolution
A. Governing Law
This Agreement will be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of laws principles.
B. Dispute Resolution
Any disputes arising under this Agreement will be resolved through mediation. If mediation fails, the dispute will be resolved through arbitration in [City], [State], in accordance with the rules of the American Arbitration Association.
IX. Miscellaneous
A. Entire Agreement
This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter of this Agreement.
B. Amendments
Any amendments to this Agreement must be in writing and signed by authorized representatives of both parties.
C. Notices
All notices under this Agreement will be in writing and will be sent to the addresses of the parties listed at the beginning of this Agreement or to such other address as either party may specify in writing.
D. Severability
If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions will continue in full force and effect.
E. Waiver
The waiver of any breach of this Agreement will not constitute a waiver of any subsequent breach. No waiver will be effective unless in writing and signed by the party granting the waiver.
X. Signatures
The parties hereto have executed this Administrative Services Agreement as of the Effective Date.
[Your Company Name]
Name: [Name]
Title: [Title]
[Client Company Name]
Name: [Name]
Title: [Title]
