Use Case

1. Overview

This use case aims to define and clarify the functional requirements of a system from a user's perspective. It ensures a mutual understanding among stakeholders and provides a detailed reference for the development team within [Your Company Name].

2. Primary Actor

System Analyst

Supporting Actors

• End User

• Project Manager

• Developer

3. Preconditions

• The project has been initiated and scoped.

• Preliminary requirements have been gathered from stakeholders.

4. Postconditions

• Documented and validated functional requirements.

• Approval of requirements by stakeholders.

5. Basic Flow

1. The System Analyst schedules a requirements gathering session with stakeholders.

2. During the session, the System Analyst explains the purpose and scope of the system.

3. Stakeholders discuss their needs and expectations from the system.

4. The System Analyst records all functional requirements mentioned by stakeholders.

5. After the session, the System Analyst compiles and categorizes the requirements.

6. The compiled requirements document is then reviewed by the stakeholders for accuracy and completeness.

7. Once reviewed, the document is approved by the Project Manager and stakeholders.

6. Alternative Flows

If Requirements are Incomplete

1. The System Analyst schedules follow-up sessions to gather additional information.

2. The incomplete requirements are discussed and clarified with stakeholders.

Exception Flows

If Stakeholders Disagree on Requirements

1. The System Analyst identifies the conflicting requirements.

2. A separate meeting is arranged with the conflicting parties to resolve the issues.

3. The agreed-upon requirements are then documented and reviewed again.

7. Requirements Specification

ID	Description	Priority	Status
REQ-001	User Login Functionality	High	Approved
REQ-002	Data Encryption	Medium	Pending
REQ-003	Real-time Notifications	Low	Draft

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Notes

• Ensure all stakeholders are present in the requirements gathering sessions.

• Use collaborative tools for real-time documentation and updates.

• Review the requirements periodically to keep them aligned with the project scope.

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