Step by Step Procedure

Created by: [Your Name]

Title: Setting Up a New Employee Workstation

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I. Purpose

To ensure a consistent and efficient setup of new employee workstations, including hardware and software configurations at [Your Company Name].

II. Scope

This procedure applies to IT staff responsible for setting up new workstations in the company.

III. Materials/Tools Needed

• Computer (desktop or laptop)

• Monitor

• Keyboard and mouse

• Network cable

• Power cables

• Company software installation CDs or files

• Internet connection

• User account credentials

IV. Procedure Steps

1. Unbox and Inspect Equipment

   • Unbox all equipment and verify that all items (computer, monitor, keyboard, mouse) are present and undamaged.

2. Connect Hardware

   • Place the computer on the desk.

   • Connect the monitor to the computer using the appropriate cable.

   • Connect the keyboard and mouse to the computer.

   • Plug in the power cables for both the computer and the monitor.

   • Ensure the network cable is connected to the computer and an active network port.

3. Power On Equipment

   • Turn on the monitor and computer.

   • Wait for the computer to boot up and reach the operating system login screen.

4. Install Operating System (if necessary)

   • If the operating system is not pre-installed, use the installation media to install the OS.

   • Follow on-screen instructions to complete the installation.

5. Connect to Network

   • Ensure the computer connects to the company’s network either through wired or wireless connection.

   • Verify network connectivity by accessing a company website or resource.

6. Install Company Software

   • Insert the software installation CD or access installation files from a network location.

   • Follow the prompts to install necessary software applications, such as email clients, office productivity suites, and security software.

7. Create and Configure User Account

   • Log in to the computer with an administrative account.

   • Create a new user account using the credentials provided by the HR department.

   • Set up user preferences and configure system settings as required.

8. Test and Verify Setup

   • Test all hardware components (monitor, keyboard, mouse) to ensure they are functioning correctly.

   • Verify that all installed software is working properly.

   • Ensure the user account has appropriate permissions and access to required resources.

9. Document the Setup

   • Complete the workstation setup log with details of the hardware and software installed, and any configuration changes made.

   • Provide the new employee with login credentials and any additional instructions or resources.

10. Clean Up

    • Remove and dispose of any packaging materials or obsolete equipment as per company policies.

    • Ensure the workstation area is clean and organized.

V. Responsibilities

• IT Staff: Responsible for setting up the workstation, installing software, and verifying functionality.

• HR Department: Provides user account credentials and additional instructions.

VI. References

• Company IT Policy Document

• Software Installation Guides

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Notes

• Ensure all software installations are up-to-date with the latest patches.

• Perform a final check to confirm that the workstation is ready for use by the new employee.

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