Corporate Travel Policy

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1. Purpose

This Corporate Travel Policy is designed to provide guidelines for employees who are required to travel for business purposes. The objective is to ensure safety, efficiency, and cost-effectiveness while maintaining necessary compliance with company standards and regulations.

2. Scope

This policy applies to all employees, contractors, and consultants who undertake business travel on behalf of [YOUR COMPANY NAME]. It covers air travel, accommodations, ground transportation, meals, and other related travel expenses.

3. Travel Authorization

All travel must be pre-approved by the employee's direct supervisor or manager. The travel request should include:

• Purpose of travel

• Trip destination

• Estimated costs

• Duration of the trip

Requests should be submitted at least 14 days prior to the travel date whenever possible.

4. Booking Travel

4.1 Air Travel

Employees are required to book the most economical and direct flights available. Business class or first class tickets are generally not allowed unless pre-approved by senior management.

4.2 Accommodation

Employees should book reasonably priced accommodations that offer convenient access to their business activities. The company has preferred hotel partners, and employees are encouraged to use these partners where possible.

4.3 Ground Transportation

Employees may use rental cars, ride-sharing services, or public transportation as appropriate. All expenses must be reasonable and pre-approved.

5. Travel Advances

Employees may request a travel advance for anticipated expenses. The request must be detailed and pre-approved by the employee's manager. Advances should be reconciled within 14 days of returning from travel.

6. Expense Reimbursement

All expenses must be reported and submitted for reimbursement within 30 days of the completion of travel using the company's expense report system. Original receipts must be attached for all expenses, except for per diem allowances.

7. Per Diem Allowances

Employees will receive a daily allowance for meals and incidentals based on the travel destination. The per diem rates are set according to the following table:

Destination	Per Diem Rate
Domestic (within the country)	$50
International	$75

8. Emergency Situations

In case of emergencies during travel, employees should contact the company's emergency support line. It is also advisable to have the contact information of the local embassy or consulate for international travel.

9. Health and Safety

Employees are expected to follow all health and safety guidelines provided by the company and local authorities. This includes adhering to travel advisories and guidelines related to health issues such as pandemics or natural disasters.

10. Policy Violations

Any violations of this policy may result in disciplinary action, up to and including termination of employment. Employees are responsible for understanding and complying with this policy at all times during business travel.

11. Policy Review

This policy will be reviewed on an annual basis and updated as necessary to ensure it remains compliant with current regulations and continues to meet the needs of the company and its employees.

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