Free Event Planner Itinerary Template
Event Planner Itinerary
I. Event Overview
Event Name: Grand Gala 2050
Date: June 15, 2050
Time: 7:00 PM - 11:00 PM
Location: Crystal Ballroom, Luxor Hotel, 1234 Elegance Ave, Metropolis
Host: [Your Company Name]
Contact Email: [Your Company Email]
Contact Number: [Your Company Number]
II. Event Schedule
Opening Reception
|
Time |
Activity |
Location |
|---|---|---|
|
7:00 PM |
Guest Arrival |
Crystal Ballroom |
|
7:15 PM |
Welcome Drinks |
Crystal Ballroom |
|
7:30 PM |
Opening Remarks |
Crystal Ballroom |
Dinner Service
|
Time |
Activity |
Location |
|---|---|---|
|
8:00 PM |
Dinner Begins |
Crystal Ballroom |
|
8:45 PM |
Keynote Speech |
Crystal Ballroom |
|
9:00 PM |
Dessert and Coffee |
Crystal Ballroom |
Entertainment
|
Time |
Activity |
Location |
|---|---|---|
|
9:30 PM |
Live Performance |
Crystal Ballroom |
|
10:15 PM |
Dancing & Socializing |
Crystal Ballroom |
|
11:00 PM |
Event Concludes |
Crystal Ballroom |
III. Event Details
Venue Details
-
Venue Name: Crystal Ballroom, Luxor Hotel
-
Address: 1234 Elegance Ave, Metropolis
-
Contact Person: Jane Doe, Event Coordinator
-
Contact Email: jane.doe@luxorhotel.com
-
Contact Number: (555) 987-6543
Catering Information
-
Caterer: Gourmet Delights Inc.
-
Contact Person: Mark Smith
-
Contact Email: mark.smith@gourmetdelights.com
-
Contact Number: (555) 321-4567
Entertainment
-
Live Band: The Jazz Ensemble
-
Contact Person: Lisa Wong
-
Contact Email: lisa.wong@thejazzensemble.com
-
Contact Number: (555) 654-3210
Transportation
-
Shuttle Service: Metropolis Shuttles
-
Contact Person: David Brown
-
Contact Email: david.brown@metropolisshuttles.com
-
Contact Number: (555) 789-0123
IV. Staff and Roles
|
Name |
Role |
Contact Email |
|---|---|---|
|
[Your Name] |
Event Manager |
[Your Email] |
|
Alice Johnson |
Registration Lead |
alice.johnson@yourcompany.com |
|
Robert Lee |
Catering Coordinator |
robert.lee@gourmetdelights.com |
|
Sarah Kim |
Entertainment Liaison |
sarah.kim@thejazzensemble.com |
|
John Davis |
Transportation Coordinator |
john.davis@metropolisshuttles.com |
V. Notes and Additional Information
-
Dress Code: Black Tie Preferred
-
Parking: Valet Service Available
-
Accessibility: Wheelchair Accessible
-
Special Requests: Please contact [Your Company Name] for any special requests or accommodations.
For further details or inquiries, please reach out to [Your Company Email] or call [Your Company Number].
