Event Planner Itinerary

Event Planner Itinerary


I. Event Overview

Event Name: Grand Gala 2050
Date: June 15, 2050
Time: 7:00 PM - 11:00 PM
Location: Crystal Ballroom, Luxor Hotel, 1234 Elegance Ave, Metropolis
Host: [Your Company Name]
Contact Email: [Your Company Email]
Contact Number: [Your Company Number]


II. Event Schedule

Opening Reception

Time

Activity

Location

7:00 PM

Guest Arrival

Crystal Ballroom

7:15 PM

Welcome Drinks

Crystal Ballroom

7:30 PM

Opening Remarks

Crystal Ballroom

Dinner Service

Time

Activity

Location

8:00 PM

Dinner Begins

Crystal Ballroom

8:45 PM

Keynote Speech

Crystal Ballroom

9:00 PM

Dessert and Coffee

Crystal Ballroom

Entertainment

Time

Activity

Location

9:30 PM

Live Performance

Crystal Ballroom

10:15 PM

Dancing & Socializing

Crystal Ballroom

11:00 PM

Event Concludes

Crystal Ballroom


III. Event Details

Venue Details

  • Venue Name: Crystal Ballroom, Luxor Hotel

  • Address: 1234 Elegance Ave, Metropolis

  • Contact Person: Jane Doe, Event Coordinator

  • Contact Email: jane.doe@luxorhotel.com

  • Contact Number: (555) 987-6543

Catering Information

  • Caterer: Gourmet Delights Inc.

  • Contact Person: Mark Smith

  • Contact Email: mark.smith@gourmetdelights.com

  • Contact Number: (555) 321-4567

Entertainment

  • Live Band: The Jazz Ensemble

  • Contact Person: Lisa Wong

  • Contact Email: lisa.wong@thejazzensemble.com

  • Contact Number: (555) 654-3210

Transportation

  • Shuttle Service: Metropolis Shuttles

  • Contact Person: David Brown

  • Contact Email: david.brown@metropolisshuttles.com

  • Contact Number: (555) 789-0123


IV. Staff and Roles

Name

Role

Contact Email

[Your Name]

Event Manager

[Your Email]

Alice Johnson

Registration Lead

alice.johnson@yourcompany.com

Robert Lee

Catering Coordinator

robert.lee@gourmetdelights.com

Sarah Kim

Entertainment Liaison

sarah.kim@thejazzensemble.com

John Davis

Transportation Coordinator

john.davis@metropolisshuttles.com


V. Notes and Additional Information

  • Dress Code: Black Tie Preferred

  • Parking: Valet Service Available

  • Accessibility: Wheelchair Accessible

  • Special Requests: Please contact [Your Company Name] for any special requests or accommodations.

For further details or inquiries, please reach out to [Your Company Email] or call [Your Company Number].

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