Free Competency-Based Job Description Format Template

Competency-Based Job Description Format

  • Company: [Your Company Name]

  • Job Title: [Position Name]

  • Department: [Department Name]

  • Reports to: Immediate Supervisor or Manager

  • Location: [Your Company Address]

Purpose of the Job

Provide a clear and concise statement that explains the primary purpose of the job, how it fits into the company, and why the position exists.

Key Responsibilities

Outline the primary responsibilities of the position in bullet points. Each responsibility should clearly reflect the activities expected of the individual in relation to the competencies needed.

  • Lead the development and implementation of key department strategies.

  • Collaborate with other departments to achieve company objectives.

  • Ensure compliance with internal policies and external regulations.

  • Provide mentorship and guidance to junior team members.

  • Analyze trends and propose data-driven solutions to improve operations.

Competency Requirements

This section focuses on the competencies (knowledge, skills, abilities, and behaviors) required to succeed in the role.

1. Technical Competencies

Specific technical skills and knowledge relevant to the role.

  • Advanced knowledge of [Specific Software/Tools/Techniques].

  • Experience with [Industry-Specific Processes].

  • Ability to analyze complex data and generate meaningful reports.

2. Behavioral Competencies

Soft skills and personal attributes necessary to excel in the position.

  • Problem Solving: Ability to identify, analyze, and resolve complex issues efficiently.

  • Leadership: Strong leadership and team-building skills, with the ability to inspire and guide others.

  • Communication: Excellent verbal and written communication skills for internal and external stakeholders.

  • Adaptability: Willingness to adapt to changing environments and multitask effectively.

3. Performance Competencies

The measurable standards expected in the role that define success.

  • Consistently meets or exceeds project deadlines.

  • Demonstrates high levels of accountability and ownership over tasks.

  • Collaborates effectively with cross-functional teams.

Key Performance Indicators (KPIs)

List of quantifiable objectives tied to the performance of the role. These are used to measure the success and impact of the individual in the position.

  • Achieve a 10% increase in department efficiency within 6 months.

  • Reduce operational costs by 5% annually.

  • Improve team productivity by setting measurable individual and group goals.

Qualifications

This section covers the education, experience, certifications, and other professional qualifications required for the job.

1. Education

  • Bachelor’s degree in [Relevant Field] (required).

  • Master’s degree in [Relevant Field] (preferred).

2. Experience

  • Minimum of 5 years of experience in [Industry or Role-Specific Experience].

  • Proven track record in [Specific Role-Related Achievements].

3. Certifications

  • Certification in [Relevant Area] (e.g., PMP, Six Sigma, etc.).

Work Environment

Describe the working conditions that come with the role.

Physical Requirements

Describe any physical demands, if applicable.

Other Information

Include any other relevant details about the position.

  • Full-time/Part-time status.

  • Flexible working hours policy.

  • Potential for career growth within the company.

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