Free Scholarship Contract Template
Scholarship Contract
[Your Company Name], a corporation incorporated under the laws of [Your Company’s Country], with its principal place of business at [Your Company Address] ("Sponsor") and the scholarship recipient ("Scholar"), residing at [Scholar’s Address].
This Scholarship Contract is effective as of [Date], and shall remain in force until its termination as outlined in this contract. This agreement shall take effect in the year [2050] and will continue in effect unless terminated by either party according to the terms outlined below.
1. Introduction
The purpose of this agreement is to define the terms and conditions of a scholarship provided by [Your Company Name] to the Scholar. The scholarship is intended to assist the Scholar in their educational endeavors, offering financial support throughout the specified academic period in return for adherence to the terms defined in this contract. This contract formalizes the commitment of both parties and ensures a mutual understanding of the obligations and benefits associated with the scholarship.
2. Definitions
For the purpose of this agreement, the following definitions shall apply:
2.1 “Scholar”
The term “Scholar” refers to the individual who has been selected to receive financial support under this Scholarship Program. The Scholar must demonstrate academic excellence, financial need, and a commitment to their chosen field of study.
2.2 “Scholarship”
Refers to the monetary or in-kind support provided by [Your Company Name] to the Scholar to cover costs associated with their education. This support includes, but is not limited to, tuition fees, living expenses, and other academic-related costs as specified in this contract.
2.3 “Educational Institution”
Refers to the academic institution that the Scholar will be attending, which must be accredited and recognized by the relevant authorities of the country in which it operates. The institution should meet the educational standards required by [Your Company Name] to ensure the Scholar receives a quality education.
2.4 “Academic Period”
The length of time for which the scholarship is applicable. The duration of the academic period will be determined based on the Scholar’s chosen course of study, but will not exceed [4] years unless otherwise agreed in writing. This period encompasses the time needed to complete the degree program as specified in the Scholar’s enrollment.
3. Scholarship Grant
[Your Company Name] agrees to grant the Scholar financial assistance for the duration of the Academic Period under the following terms:
3.1 Tuition Fees
The Sponsor will pay [100%] of the tuition fees for the duration of the Scholar’s academic program at the selected Educational Institution, up to a maximum of [four] academic years. Payments will be made directly to the institution on behalf of the Scholar. This ensures that the Scholar's educational costs are covered without financial burden. The Sponsor will coordinate with the institution to manage and verify the payment of these fees.
3.2 Additional Financial Support
The Scholarship will also cover the following expenses:
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Textbooks and Educational Materials: The Sponsor will provide financial support for textbooks and other necessary educational materials, up to a maximum of [$5,000] per academic year. This is to ensure that the Scholar has access to the resources required for their studies.
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Accommodation: The Sponsor will contribute towards accommodation costs, either through campus housing or other suitable arrangements, up to [$25,000] annually. The aim is to alleviate the Scholar’s living expenses related to housing.
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Living Stipend: A monthly stipend of [$750] will be provided for living expenses, which will be disbursed on the [1st] of each month during the academic term. This stipend is intended to cover basic living costs, including food, transportation, and personal expenses.
3.3 Travel Expenses
The Sponsor will provide travel assistance to the Scholar for traveling between their home and the Educational Institution. This will include:
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Initial Travel: A one-way ticket at the start of the academic period. This ensures that the Scholar can relocate to their place of study without incurring significant travel costs.
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End of Study Travel: A return ticket upon the Scholar’s completion of the program. This provides support for the Scholar’s return home after graduation. Additional travel may be reimbursed for academic-related purposes upon prior approval by the Sponsor. Any travel expenses outside the scope of the Scholarship will require prior authorization.
3.4 Health Insurance
The Scholarship includes comprehensive health insurance coverage for the Scholar for the entire duration of their academic program. This coverage will comply with the requirements set by the Educational Institution and the country of study, ensuring the Scholar has access to necessary medical care.
3.5 Laptop and Equipment
The Scholar will receive a one-time grant for educational equipment, including a laptop, of up to [$1,500], to be used solely for academic purposes. This support is designed to facilitate the Scholar’s ability to complete assignments, conduct research, and engage in online learning activities.
4. Scholar’s Obligations
In consideration of receiving the Scholarship, the Scholar agrees to the following obligations:
4.1 Academic Performance
The Scholar is required to maintain a minimum Grade Point Average (GPA) of [3.0] (or equivalent) throughout the duration of their academic program. This requirement ensures that the Scholar remains in good academic standing. Progress reports must be submitted to the Sponsor at the end of each academic semester. The reports should include grades, academic achievements, and any challenges faced.
4.2 Full-Time Enrollment
The Scholar must maintain full-time enrollment status during the Academic Period unless otherwise approved by the Sponsor. Failure to remain a full-time student will result in a suspension or termination of the Scholarship. Full-time status is defined by the Educational Institution and typically involves a minimum number of credit hours per semester.
4.3 Ethical Conduct
The Scholar must conduct themselves in a manner that upholds the integrity of both the Educational Institution and [Your Company Name]. Any involvement in academic dishonesty, legal issues, or unethical behavior may result in immediate revocation of the Scholarship. This includes adherence to institutional codes of conduct and legal requirements.
4.4 Communication
The Scholar must provide regular updates to the Sponsor on academic progress, any major life changes, and contact details (address, phone number, email) throughout the Academic Period. This ensures that the Sponsor is informed of the Scholar’s progress and any circumstances that might affect their studies.
4.5 Post-Graduation Obligations
After graduation, the Scholar agrees to the following:
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Service Commitment: The Scholar must complete [2] years of full-time employment with [Your Company Name] after completing their academic program. The exact position and job description will be determined based on the Scholar’s qualifications and company needs. The service commitment provides an opportunity for the Scholar to apply their education within the company and contribute to its success.
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Repayment of Scholarship Funds: If the Scholar chooses not to work for [Your Company Name] for the full duration of the Service Commitment, they must repay a proportion of the Scholarship funds received. The repayment amount will be calculated based on the duration of employment and the total scholarship amount received.
5. Sponsor’s Obligations
In return, [Your Company Name] agrees to the following:
5.1 Payment of Funds
The Sponsor will ensure timely payment of all fees and financial support outlined in this agreement. This includes making payments directly to the Educational Institution and providing the Scholar with stipulated stipends and allowances.
5.2 Monitoring and Support
The Sponsor will provide regular communication with the Scholar, including academic and career guidance. The Sponsor may assign a mentor or advisor to assist the Scholar in navigating their academic and professional journey.
5.3 Employment Opportunity
Upon the successful completion of the Scholar’s academic program, [Your Company Name] will provide the Scholar with a job offer. The offer will be contingent on business needs and the Scholar’s qualifications. The position offered will align with the Scholar’s field of study and career aspirations.
6. Termination of Contract
This agreement may be terminated by the Sponsor or Scholar under the following conditions:
6.1 Termination by Sponsor
The Sponsor reserves the right to terminate the Scholarship in the following situations:
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Failure to Maintain Academic Standards: If the Scholar fails to meet the minimum GPA requirements or is expelled from the Educational Institution. Academic performance will be reviewed periodically to ensure compliance with the standards set forth.
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Misconduct: Any instance of academic dishonesty, illegal activities, or unethical behavior. The Sponsor may require documentation and conduct an investigation if necessary.
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Failure to Meet Obligations: If the Scholar fails to meet any of the conditions outlined in section [4]. This includes non-compliance with reporting requirements or failing to maintain full-time enrollment.
6.2 Termination by Scholar
The Scholar may terminate the agreement for personal reasons. However, if the Scholar terminates the contract prior to the completion of the academic program, they will be required to repay all funds disbursed by [Your Company Name]. The Scholar must provide written notice to the Sponsor and may be required to provide a valid reason for the termination.
6.3 Automatic Termination
The contract will automatically terminate if the Scholar fails to commence studies within [six] months of receiving the Scholarship or if they voluntarily withdraw from the Educational Institution. Automatic termination also applies if the Scholar is unable to continue their studies due to unforeseen circumstances without prior approval.
7. Repayment of Scholarship Funds
In the event of contract termination, the Scholar agrees to repay any funds disbursed under this agreement according to the following conditions:
7.1 Proportional Repayment
Repayment of the Scholarship will be calculated proportionally based on the period of time the Scholar participated in the program. For example, if the Scholar completes [2] years of a [4]-year program, they will be required to repay [50%] of the Scholarship funds received. The repayment amount will be adjusted based on the length of time the Scholar was actively supported.
7.2 Repayment Terms
The Scholar agrees to a repayment schedule to be determined by the Sponsor, not exceeding [5] years from the date of termination. The repayment schedule will include terms for monthly or annual payments, depending on the Scholar’s financial situation.
7.3 Waiver of Repayment
In the event of unforeseen circumstances, such as severe illness or incapacity, the Sponsor may waive the requirement for repayment, at its sole discretion. The Scholar must provide documentation supporting the request for a waiver, and the Sponsor will evaluate each request on a case-by-case basis.
8. Dispute Resolution
In the event of a disagreement between the Scholar and the Sponsor regarding this contract, the parties agree to resolve such disputes as follows:
8.1 Negotiation
Both parties agree to attempt to resolve any disputes through informal negotiation before resorting to legal action. Negotiation should involve direct communication and a good-faith effort to reach an amicable resolution.
8.2 Mediation
If negotiation fails, the parties shall submit the dispute to mediation, to be conducted by a neutral third party agreed upon by both the Sponsor and the Scholar. Mediation will take place in [Your Company’s City] and will involve a mediator who will assist in facilitating a settlement.
8.3 Arbitration
If mediation does not result in a resolution, the parties agree to submit the matter to binding arbitration in accordance with the rules of the [State] Arbitration Association. The decision of the arbitrator will be final and binding on both parties. Arbitration will be conducted in a location mutually agreed upon by both parties.
9. Confidentiality
Both parties agree to keep the terms of this contract and any information related to the Scholar’s academic and personal circumstances confidential.
9.1 Public Statements
Neither party will make public statements regarding the Scholarship or the terms of this agreement without prior written consent from the other party. This includes press releases, social media posts, and public announcements.
10. Miscellaneous Provisions
10.1 Amendment
This agreement may only be modified or amended in writing, and any changes must be signed by both parties. Amendments must clearly state the changes and be agreed upon by both the Sponsor and the Scholar.
10.2 Severability
If any provision of this agreement is found to be unenforceable, the remaining provisions will continue in full force and effect. The unenforceable provision will be modified or replaced to reflect the original intent of the parties as closely as possible.
10.3 Governing Law
This agreement will be governed by and construed in accordance with the laws of [State]. Any legal proceedings arising from this agreement shall be conducted in the courts of [State].
10.4 Entire Agreement
This contract constitutes the entire agreement between the parties, and supersedes any prior discussions, agreements, or understandings regarding the Scholarship. Any previous agreements or understandings are deemed null and void.
10.5 Notices
All notices required or permitted under this agreement will be in writing and delivered to the following addresses:
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[Your Company Name]: [Your Company Address]
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Scholar: [Scholar’s Address] Notices may be delivered in person, by mail, or electronically, and will be considered effective upon receipt.
11. Execution
By signing this Scholarship Contract, both parties acknowledge that they have read, understood, and agree to abide by the terms and conditions outlined herein.
Sponsor:
[Your Company Name]
Title:
Date:
Scholar:
Name:
Date:
