Free Project Management Meeting Notes Template

Project Management Meeting Notes

Date: September 12, 2050
Time: 10:00 AM - 11:30 AM
Location: Conference Room B, [Your Company Name]

Minutes Taken by: [Your Name]

I. Attendees

  • John Adams - Project Manager

  • Jane Smith - Lead Developer

  • Robert Brown - Marketing Specialist

  • Emily Clark - UX Designer

II. Agenda

  1. Project Status Update

  2. Review of Milestones and Deadlines

  3. Budget Review

  4. Risks and Issues

  5. Next Steps

III. Project Status Update

  • Current Phase: Development

  • Progress: 60% complete

Key Accomplishments:

  • Completed user authentication module

  • Finalized design for mobile interface

IV. Review of Milestones and Deadlines

Milestone

Status

Completion Date

Design Approval

Completed

August 30, 2050

Development Phase

On Track

September 30, 2050

User Testing

Scheduled to Start

October 1, 2050

V. Budget Review

  • Total Budget: $100,000

  • Spent to Date: $45,000

  • Remaining Budget: $55,000

  • Notes: On track; no major overspending reported.

VI. Risks and Issues

Risk 1: Potential delay in third-party API integration

  • Mitigation: Schedule a review meeting with the API provider next week

Issue 1: Team member availability due to overlapping project commitments

  • Resolution: Reallocate tasks and adjust timelines as necessary

VII. Next Steps

  • Action 1: Finalize API integration plan by September 15, 2050

  • Action 2: Update project timeline to reflect current progress and new milestones by September 18, 2050

  • Action 3: Prepare user testing environment and recruit participants by September 25, 2050

Meeting Adjourned: 11:30 AM

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